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Procurement process

The Government of Canada mainly uses a fair, competitive process aimed at getting the best value for Canadians. This process involves using standing offers, supply arrangements or contracts to pre-qualify suppliers. It has three phases:

Phase 1

Planning procurement

Before a tender opportunity is posted, the buyer must plan the procurement. This includes drafting a strategy, developing solicitation documents and other planning activities.

Phase 2

Bidding and contract award

Once a procurement is planned out, it’s time to post the tender opportunity and solicit bids. This phase includes evaluating bids, selecting a supplier, awarding the contract and more.

Phase 3

Contract management and close out 

After a contract is awarded, the final step is to manage it, make amendments as needed, and do close out. During this phase the supplier is also paid and their performance is reviewed.

Follow best practices in buying

Are you a buyer and need help ensuring your procurement is a success? Refer to this helpful list to guide you, which includes some best practices in buying. Remember to keep your files up to date, use specialists for complex requirements and consider all options! 

These criminal activities manipulate the tendering process, harming the ability to hold fair and open competitions. Examples include fixing prices and market allocation.

Once a contract is awarded, suppliers can follow-up on their bid. They can request a debrief of their submission, to understand the evaluation process or challenge a contract award.

Resolve procurement disputes by working directly with a contracting authority or through a neutral third party, like the Business Dispute Management Program.

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