Boiler & Make-up Air Unit Replacement, Crops Services Building #21, Indian Head Research Farm

This bid solicitation cancels and supersedes previous bid solicitation number 465-1-4-C62A dated January 23, 2024 with a closing of February 6, 2024 at 11 am CST.

Description:
Agriculture and Agri-Food Canada (AAFC) intends to retain a Contractor to provide construction services for the Boiler & Make-up Air Unit Replacement at the Indian Head Research Farm.

The Indian Head Research Farm consists of farm acreage and a multiple of buildings in support of agricultural science research. The work for this contract will be in Building #21 – Crop Services. This building was constructed in 1956 and is currently used to store and process seeds and other crop materials. The work under this contract includes removal and replacement of multiple HVAC components including: two (2) new indirect-fired make-up air units, a heating boiler and a gas-fired water heater. The work also includes installation of all associated ducting, piping and electrical work as outlined in the project documents. The Contractor will also be responsible for proper air balancing of the building systems and provision of all project documentation (e.g. O&M manuals, as built drawings, etc.).

Basis of selection:
This is a two phase selection process. Bidders responding to this ITT are to submit a bid in two phases. Phase One bids cover only the qualifications and experience of the Bidders, refer to SI05 ‘Submission of Bid’. Following evaluation of Phase One bids, Bidders are advised of their competitive standing and responsive Phase One Bidders will be invited to submit a Phase Two bid. Phase Two bids cover the pricing. A combination of the Phase One and Phase Two submissions constitutes the final bid.

Initially, suppliers are invited to submit bids in the first phase of the selection procedure. Only the Phase One information asked for in the ITT is to be included in Phase One bids, and evaluation of Phase One bids will be carried out only on the Phase One information requested.

Construction Time:
The Contractor must perform and complete the Work by November 15, 2024.

Phase One submission of bid
1. The Phase One electronic bid shall be submitted in one electronic file in PDF format.

2. The Phase One electronic bid shall be submitted by email only to the Bid Receiving email address aafc.wscprocurement-csoapprovisionnement.aac@agr.gc.ca on the front page of the "Invitation to Tender". The electronic bid must be received on or before the date and time set for the Phase One solicitation closing. The Bidder must ensure the subject line of the email identifies the electronic Phase One bid submission, and should include at minimum the solicitation number. The Bidder should ensure that the following information is included in the main body of the Phase One electronic bid submission email:
a. Solicitation number;
b. Name of Contracting Authority;
c. Bidder name and contact information (contact name, contact email, contact telephone number);
d. Bidder return address; and
e. Phase One solicitation closing date and time.

3. The Phase One Qualifications Form, and any required associated document(s), shall be in PDF format. The Bidder should ensure that the following information is included in the electronic title of the Phase One Qualification Form PDF document and in the body of the Qualification Form PDF document:
a. PHASE ONE QUALIFICATIONS;
b. Solicitation number; and
c. Name of Bidder.

4. Bids sent in hard copy or transmitted by facsimile will not be accepted.

5. Electronic submissions: Timely and correct delivery of electronic bids is the sole responsibility of the Bidder.
a. Canada will not be responsible for any failure attributable to the email transmission or email receipt of the bid including, but not limited to, the following:
i. receipt of a garbled or an incomplete bid;
ii. delay in the email transmission or email receipt of the bid to the Bid Receiving aafc.wscprocurement-csoapprovisionnement.aac@agr.gc.ca e-mail inbox (the date & time on the email received by the Bid Receiving email inbox is considered the date & time of receipt of the bid submission);
iii. failure of the Bidder to properly identify the bid and RFP number in the email subject line and in the electronic Bid Documents;
iv. illegibility of the bid;
v. AAFC server blocking emails and/or attachments (such as potential malware, file size, file formats (unacceptable file formats include, but are not limited to, .zip, .exe, .mp3, etc.);
vi. Security of bid data.
b. Bids transmitted via email constitutes the formal bid submission.

AAFC has restrictions on incoming email messages. The maximum email message size including all file attachments must not exceed 5MB. Zip/exe/mp3 files or links to Bid Documents will not be accepted. Incoming email messages exceeding the maximum file size and/or containing zip/exe/mp3 file attachments will be blocked from entering AAFC’s email system. A bid transmitted by email that gets blocked by AAFC’s email system will be considered not received. It is the responsibility of the Bidder to ensure receipt.

Refer to the attached tender documents to obtain further information.

The Crown retains the right to negotiate with any supplier on any procurement.

Documents may be submitted in either official language of Canada.