Volunteer Coordinator Services - Vancouver Island

This bid solicitation cancels and supersedes previous bid solicitation number 21882-23-0002 dated 2023-06-21 with a closing of 2023-07-07 at 2:00 p.m.. A debriefing or feedback session will be provided upon request to bidders/offerors/suppliers who bid on the previous solicitation.
Volunteer Coordinator Services – Vancouver Island
This requirement is for: The Correctional Service of Canada, Pacific Region
Trade agreement: This procurement is not subject to any trade agreement.
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: compliant bid with the lowest price compliant bid.
Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract includes security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
Objectives: The Correctional Service Canada has a requirement for Volunteer Coordinator Services for Vancouver Island
Consistent with the Mission of the Correctional Service of Canada, the contractor must perform the following tasks:
Coordinating the Vancouver Island Community Corrections Volunteer Program with a focus on the Community Adult Mentoring and Support (CAMS) Project;
Providing additional support to offenders with mental health problems;
Creating a group of trained volunteers to work with offenders in the community;
Developing and maintaining a schedule of offender activities originating from both the Correctional Service of Canada and the contracted agencies within the area;
Actively liaising with various agencies and organizations to establish and maintain projects, which focus on strengthening community resources for conditionally released offenders.
Approximately half of the time, the contractor must focus on offenders with mental health problems (including major mental disorders; developmental disabilities, Fetal Alcohol Spectrum Disorder and brain injury with moderate to severe functioning impairment; and personality disorders with significant functioning impairment). For the remaining time, the contractor must focus on non-mentally disordered offenders on Vancouver Island. Both of these offender groups will have diverse backgrounds, including male and female offenders, Indigenous offenders, and offenders of other various ethno-cultural groups.
The estimated level of effort for this contract is up to 1700 hours per year.
Deliverables:
The contractor must:
1. Ensure each volunteer completes their application and provide these applications to the Project Authority or delegate prior to processing them through the Programs department for Vancouver Island Community Corrections;
2. Ensure the security clearance for each potential volunteer is processed through NHQ or locally via CPIC clearance when only site access is needed in order to perform the volunteer activity.
3. Within the first 10 working days of each quarter, provide a report to the Area Director, Vancouver Island Community Corrections outlining the last month’s progress on each of the major areas of responsibilities, as outlined above including the number of offenders with mental disorders that are being supported by volunteers;
4. The quarterly report must include the following information:
a) list of the volunteers; their activities that they engaged in; and the estimated number of hours provided; and
b) activity highlights from both CAMS and other projects;
c) list of any volunteers who participated in the CSC volunteer orientation programs and which training they received.
Any conditions for participation of suppliers not specified in solicitation documentation: none.
Estimated quantity of commodity: see solicitation document statement of work and basis of payment.
Duration of Contract and Time Frame for Delivery:
Period of the Contract: The Work is to be performed during the period of November 1, 2023 to March 31, 2025 with the option to renew for three (3) additional one-year periods.
File Number: 21882-23-0002/A
Contracting Authority: Katie Simpson
Telephone number: 604-870-2401
E-mail: 801BidSubmissions@csc-scc.gc.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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