Highway Trailer Rental

This requirement is for: The Correctional Service of Canada, CORCAN, for the National Warehouse Distribution Centre, Bath Institution, Collins Bay Institution, Joyceville Institution, Millhaven Institution and Warkworth Institution within the Ontario Region.

Trade agreement:
Canadian Free Trade Agreement (CFTA)
World Trade Organisation-Agreement on Government Procurement (WTO-AGP)
Canada Ukraine Free-Trade Agreement (CUFTA)
Canada Korea Trade Agreement (CKTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama
Canada-Peru Free Trade Agreement
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA)
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid

Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This standing offer does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada – CORCAN Ontario Region has a requirement for monthly rental of highway trailers. The work will involve the following.

Objectives:

The Correctional Service of Canada – CORCAN has a requirement for monthly rental of up to 25 Highway Trailers on as “as and when” requested basis for the National Warehouse Distribution Centre, Bath Institution, Collins Bay Institution, Joyceville Institution, Millhaven Institution and Warkworth Institution within the Ontario Region.

Deliverables:

The Contractor must perform the following:

1. Deliver trailers to the destination specified in the contract;
2. Pick-up trailers at time of Standing Offer expiry;
3. On an as and when required basis, provide trailer licensing, permits, or exemptions during the rental periods for each trailer;
4. Full maintenance of the trailer related to normal wear and tear including but not limited to replacement of tire and tire repairs;
5. Supply another licensed trailer of the same type and size to replace a specific trailer when a trailer is taken out of service for repairs for a period
greater than twenty-four (24) hours;
6. Deliver trailers within twenty-four (24) hours from receipt of notification from the Project Authority;
7. Include *unlimited kilometres during the rental periods for each trailer.
Note: *Unlimited kilometres are required as part of the trailer rental, it is not expected that the Contractor will have to haul the trailers regularly, as the
need is mostly for dry storage;
8. Perform annual safety inspections and provide the associated documentation to the Project Authority.

Location of work

a. The Contractor must deliver the trailers to the destinations listed below, as identified in each individual call-up or as identified by the Project
Authority:

National Warehouse Distribution Centre: 1484 Centennial Drive, Kingston, ON
Bath Institution: 5775 Bath Road, Bath, ON
Collins Bay Institution: 1455 Bath Road, Kingston, ON
Joyceville Institution: Highway 15, Kingston, ON
Millhaven Institution: Highway 33, Bath, ON
Warkworth Institution: County Road #29, Campellford, ON

b. Travel

No travel is anticipated for performance of the work under this contract.

Language of Work

The Contractor must perform all work in English.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Standing Offer and Time Frame for Delivery:

Period of the Standing Offer: the work is to be performed from date of Standing Offer award to January 31, 2025 with the option to renew for two (2) additional one-year periods.

File Number: 21C40-24-4503301

Contracting Authority: Lynn-Stacy Gracia-Jules
Telephone number: 343-596-7363
E-mail: Lynn-Stacy.Gracia-Jules@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Overview of the federal government contracting process;
 Searching for opportunities on the Buy and Sell - Tenders website;
 Bidding on opportunities;
 Registering in supplier databases.

The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).

GSIN: WR2330 - TRAILERS - RENTAL