Request for Standing Offer - HVAC Repair and Maintenance Services – Ontario Region

Standing Offer for HVAC Repair and Maintenance Services - Correctional Service Canada (CSC), Ontario Region

This requirement is for: The Correctional Service of Canada, Ontario Region

Trade agreement:
Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreements

Policy on Reciprocal Procurement:
This solicitation is open only to Canadian suppliers and to Suppliers of an applicable trading partner.

Competitive Procurement Strategy: lowest priced compliant bid

Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is open to both Indigenous and non-Indigenous businesses. All interested suppliers may participate. However, suppliers are to note that this requirement is subject to a preference for Indigenous suppliers and will be set-aside under the federal government Procurement Strategy for Indigenous Business (PSIB) if Canada receives two or more responsive bids from Indigenous businesses who meet the requirements of the PSIB.

Indigenous businesses that have not already registered in the Indigenous Services Canada (ISC) Indigenous Business Directory should do so. Additional information on the Indigenous Business Directory is available at the following link:

https://www.sac-isc.gc.ca/eng/1100100033057/1610797769658#c3.

Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:
This standing offer does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide HVAC repair and maintenance services at various CSC institutions and facilities across the Ontario Region.

Objectives: to provide HVAC repair and maintenance services on an “as and when requested basis” to CSC institutions and facilities in Ontario region, including, but not limited to, providing all necessary supplies, tools, equipment, personnel and transportation for the installation, testing and commissioning of the HVAC systems.

For the purpose of this Standing Offer, the Ontario Region will be divided into three (3) service areas:

1) Kingston and Surrounding Area
2) Gravenhurst
3) Kitchener and Greater Toronto Area

CSC may issue up to two (2) Standing Offers in each of the three (3) service areas, with up to a total of six (6) Standing Offers. Offerors submitting an offer for more than one region must be able to provide a sufficient number of supplies, tools, equipment and personnel to be able to satisfy the HVAC repair and maintenance services for all regions for which they are submitting an offer.

Deliverables:

Scope of Work
• The Offeror must be capable of providing HVAC repair and maintenance services on a 24 hours per day, 7 days per week basis, including weekends and statutory holidays, upon request by the Project Authority.
• The Offeror must ensure that a qualified service technician is on-site within 2 hours of receiving an Emergency Repair call-up request. This requirement applies 24 hours a day, 7 days a week unless otherwise directed by the project authority.
• The Offeror must provide all HVAC repair and maintenance work to CSC across all institutions and facilities within the region covered by its standing offer.
• The Offeror must submit a detailed quote (parts and labour) to the project authority and receive a call-up from the project authority prior to performing any work.
• The Offeror must perform an Annual Leak Test service as per the Federal Halocarbon Regulations 2022 on all HVAC-R units. The Offeror must complete Halocarbon Activities Form and Halocarbon Release Report (attached in Annex E) upon completion of each annual leak test. The Offeror must provide this service during normal business hours and within 14 calendar days from the date of the service request. The Offeror must perform all work during CSC’s normal business hours unless requested otherwise by the project authority.
• All work must be authorized in advance by the Project Authority identified in the 942 call-up form before commencement.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Standing Offer and Time Frame for Delivery:

Period of the Standing Offer: The Work is to be performed during the period of January 1, 2026 to December 31, 2028.

File Number: 21401-26-5176298

Contracting Authority: Shaen Bo
Telephone number: (343) 422-8173
E-mail: shaen.bo@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Understand the federal procurement process;
 Learn about searching for opportunities;
 Find out how to bid on opportunities;
 Discover how to prepare to sell to the government.

The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).