Translation Standing Offer Services: English to French and French to English

English to French and French to English Translation Services for Transport Canada

1. Description of the Requirement

Transport Canada is required, on an ongoing basis, to provide translation for various documents intended for the general public.

In order to meet periodically high and occasionally critical demands for quality translation service in accordance with TC’s obligations under the Official Languages Act, Transport Canada requires the services of up to three (3) professional translation firms to provide translation services on an as-and-when required basis.

The contractors selected will work independently in direct support of Transport Canada and the project authority in the delivery of the following translation services:

 translation from English into French of various documents; and
 translation from French into English of various documents

The contractors selected must have a minimum of at least four (4) translators available to provide the translation services from English into French and French into English for various documents.

The work to be provided by selected contractors will be characterized by periods of peak activity. At times translation services may be required on short notice and on an urgent basis.

This requires contractors to demonstrate considerable flexibility and quick response time in order to guarantee availability for work.

Translations will vary in length (mostly between 100 and 5,000 words). They could be requested during evenings and weekends if the contractor offers these services. Contractors must be available to provide services on short notice, with very tight turnaround times.

Transport Canada anticipates issuing up to three (3) Standing Offers as a result of this Request for Standing Offer. The period of the Standing Offers will be for a two-year period. Each Standing offer will commence on September 1, 2023, and will end on August 31, 2025

2. Arrangement (Streams)

The standing offer is for Translation Services that will fall into one (1) of three (3) security streams. These streams will allow Transport Canada flexibility to enter into a call up with a pre-screened supplier at the appropriate security level.

Stream 1: Unclassified work
Stream 2: Protected (up to Protected B)
Stream 3: Classified (Confidential and Secret)

Call ups for Stream 2 and Stream 3 will not be issued until the necessary clearances, verifications and requirements of the Contract Security Program (CSP) are met. Call ups for Stream 1 may be issued upon award of the Standing offer.

Bidders are permitted to bid on all three (3) Streams.

3. Period of the Standing Offer

The term of the Standing Offer will be a two-year period. Each call up period will commence on September 1 2023, and will end on August 31 2025 with two (2) one (1) year option periods.

4. Applicable Trade Agreements

Canada Free Trade Agreement(CFTA), Canada-Chile Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), Canada-Colombia Free Trade Agreement, Canada-European Union Comprehensive Economic and Trade Agreement (CETA), Canada-Honduras Free Trade Agreement, Canada-Korea Free Trade Agreement, Canada-Panama Free Trade Agreement, Canada-Peru Free Trade Agreement, Canada-Ukraine Free Trade Agreement, Canada-United Kingdom Trade Continuity Agreement, World Trade Organization-Agreement on Government Procurement (WTO-GPA)

5. Good and Services Identification Number (GSIN)

GSIN code R109D – Services – Translation Services

6. Security Requirement:

Before award of a Standing Offer for Stream 2 or 3 resulting from this RFSO, the Contractor and Sub-Contractors assigned to the performance of work will need to be security cleared at the Secret or Reliability Status level as required, granted or approved by CSP , PWGSC.

For additional information on security requirements, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website.

7. Standing Offer Authority

Louise Curtis
Procurement Specialist
Transport Canada
275 Sparks Street
Ottawa, ON K1A 0N5
Tel: 343-571-8834
E-mail: louise.curtis@tc.gc.ca