Organic Waste Collection

This requirement is for: The Correctional Service of Canada, Kingston and Campbellford, Ontario.

Trade agreement: Canadian Free Trade Agreement (CFTA), World Trade Organisation-Agreement on Government Procurement (WTO-AGP), Canada Ukraine Free-Trade Agreement (CUFTA), Canada Korea Trade Agreement (CKTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama, Canada-Peru Free Trade Agreement, Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA), Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada (CSC) has a requirement to collect and dispose of wet organic waste accumulated within the sites listed in the deliverables.

Objectives: The Contractor must provide bins of sufficient construction, configuration, and quantity to hold a full charge of wet organic wastes accumulated at the sites listed below (the collection sites) and have on hand sufficient numbers of bins for the quantities and schedule below, including clean bin exchange. The Contractor’s Bin must not exceed 120L volume in size and have wheels and handles to allow for full bin movement. Bins must be such that they can be reasonably moved manually from site storage areas to loading areas with minimal risk of injury or spilling. Bins must have fitted lids to reduce decay, odour, and access for vermin. CSC will not accept dumpsters.

Tasks:
a. The Contractor must replace worn or damaged organics storage bins, as required, at no cost to CSC.
b. The Contractor must manually move filled bins from the on-site storage locations to truck loading area as required. Not every provided bin will be filled and in need of emptying/replacing on every pickup occasion. This will be at the sole discretion of the CSC representative on site.
c. Loading areas vary between sites, and include grade level pickup, full-height docks with levellers, and intermediate height static docks. The Contractor’s collection vehicles must be appropriate to accommodate infrastructure variances (e.g., truck with tailgate hydraulic lifts).
d. The Contractor must not clean collection bins on CSC property .
e. The Contractor must only use the following two organic waste collection methods:

i. one-for-one bin exchange of filled bins with clean bins at time of collection; or

ii. bin liner dump and return of existing bins. The Contractor must supply a new clean bin liner for each emptied bin at no additional cost to CSC.

Deliverables: The Contractor must collect organic waste materials from the sites specified and according to the frequency in the table below. The approximate current annual quantity of organic waste generated, provided for reference, is 750 tonnes. The Contractor must provide the number of bins in the table below to each site as a minimum, at any time. All bins the Contractor provides remain the property of the Contractor.

COLLECTION SITE COLLECTION FREQUENCY MINIMUM WEEKLY BINS ON

Millhaven Institution Tuesday, Friday 8
Bath Institution Tuesday, Friday 20
Collins Bay Medium Institution Tuesday, Friday 12
Collins Bay Minimum Institution Tuesday, Friday 12
Joyceville Medium Institution Tuesday, Friday 10
Joyceville Minimum Institution Tuesday, Friday 6
Warkworth Institution Tuesday, Friday 15

The Contractor will not have access to the CSC sites for collection on Federal Statutory Holidays. The Contractor must skip organic waste collection on Federal Statutory Holidays and resume normal collection on the next regularly scheduled collection day. The number of bins in the above table includes contingency for long weekends or missed collections.

a. The Contractor must accept organic waste material with non-hazardous contaminants. The estimated weight of non-hazardous waste contaminants is approximately 5% of the organic waste material. The Contractor must dispose of contaminants in accordance with all regulatory requirements and landfill policies. The Contractor must accept non-hazardous waste contaminants in excess of 5% and dispose of at no additional cost to CSC.

b. The Contractor must transport collected organic waste materials to a processing facility or transport it intermediately to a transfer station. The Contractor’s drivers must hold valid driver’s licenses appropriate for the vehicles the Contractor uses for waste collection. The Contractor must hold all appropriate approvals and licenses for its vehicles and receiving sites from all authorities with jurisdiction over waste disposal, including Ontario Ministry of the Environment Certificates of Approval for Waste Management Systems and Waste Disposal Sites.

c. The Contractor must have organic wastes processed to a commercial grade compost product.

d. The Contractor must provide the Project Authority with a monthly invoice package that must include the following:

a. A copy of each Waybill signed by site CSC staff, indicating date of collection, number of bins collected, and total weight of bins collected, for each collection site;

b. Monthly summary of the total weight of organic waste collected per collection site;

c. Any additional charges such as transport and delay charges. The Contractor must explain in detail the reasons why the charges were incurred.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

Period of the Contract: The Work is to be performed during the period of date of Contract award to March 31st, 2027.
File Number: 21401-27-4679334
Contracting Authority: Robin Riha
Telephone number: 613-328-9727
E-mail: robin.riha@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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