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Storage space for 2 runway brooms at the Magdalen Islands airport

Status Awarded

Contract number T3033-230066

Solicitation number T3459-230016

Publication date

Contract award date

Amendment value

CAD 347,677.50

    Description

    This contract was awarded to:

    9426-1203 Québec INC.

    1. Advance Contract Award Notice (ACAN)

    An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

    2. Definition of the requirement
    Provide a secure, heated indoor space accessible from the air side of the Magdalen Islands airport to store two runway brooms. The space must be reserved for the sole use of Transport Canada and its contractor.

    This space must be accessible by the site operator and its authorised employees 24 hours a day, 7 days a week.

    3. Criteria for assessment of the Statement of Capabilities
    Minimum essential requirements
    All interested suppliers must demonstrate by means of a statement of capabilities that they meet the mandatory criteria below. If the bidder does not fully demonstrate its capabilities in its statement, the mandatory criteria will be deemed non-responsive and rejected outright.
    The rental space must:
    (i) be close to the Magdalen Islands airport;
    (ii) have quick access to the airport’s runway;
    (iii) have a permanent, enclosed structure that is resistant to high winds;
    (iv) be secure, heated and reserved for the sole use of Transport Canada and its contractor.

    4. Trade agreement
    This requirement is subject to the following trade agreements:

    (i) Agreement on Internal Trade (AIT), North American Free Trade Agreement (NAFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP), Canada-Chile Free Trade Agreement (CCFTA), Canada-Peru Free Trade Agreement (CPFTA), Canada-Colombia Free Trade Agreement (CCoFTA), Canada-Panama Free Trade Agreement (CPaFTA), Canada-Honduras Free Trade Agreement (CHFTA), Canada-Korea Free Trade Agreement (CKFTA), Canadian Free Trade Agreement (CFTA), Canada-Ukraine Free Trade Agreement (CUFTA), Comprehensive Economic and Trade Agreement (CETA), Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), Canada-United Kingdom Trade Continuity Agreement (Canada-UKTCA).

    5. Set-aside under the Procurement Strategy for Aboriginal Businesses

    This procurement is NOT subject to a set-aside under the Procurement Strategy for Aboriginal Businesses

    6. Comprehensive Land Claims Agreement (CLCA)

    This procurement is NOT subject to the CLCA.

    7. Justification for the Pre-Identified Supplier

    9426-1203 Québec Inc. is the sole contractor who can render the service. The storage space is on land that is adjacent to Transport Canada (TC) land, and is the only space that meets all the requirements and is close to the airport. Due to logistics, safety and SAAQ compliance requirements, it is not feasible to rent space that is not at close distance to the airport. The runway brooms must be available at all times during winter-like conditions. The owner of the chosen space has accepted to rent it to TC.

    8. Government Contracts Regulations Exception(s)
    The exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

    9. Reason for limited tendering

    Given that there are no other suppliers that can meet the mandatory requirements (i.e. closeness to the airport, permanent enclosed structure that can sustain high winds) for the space, a sole source contract is justifiable.

    The sole option is to rent a private hangar that is located next to TC land, and that is within close distance to the airport. Logistics and security requirements make it impossible to rent space that is far from the airport. Runway brooms cannot ride on public roads, and need to be available at all times during winter-like conditions.

    Runway brooms are a critical part of safe snow-clearing operations at airports, and must be stored where they can be de-iced when necessary.

    10. Intellectual Property

    No intellectual property will be created as a result of this agreement.

    11. Contact Period

    The proposed contract will be from January 1, 2024, to April 30, 2027, with an option period from November 1, 2027, to April 30, 2028.

    12. Cost estimate of the proposed contract

    The estimated value of the contract is $246,394.00 (excluding heating costs and taxes extra).

    13. Name and address of the pre-identified supplier

    9426-1203 Québec Inc.
    22 Auguste Lane
    L’Étang-du-Nord, Québec
    G4T 3Z6

    14. Suppliers' right to submit a statement of capabilities

    Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

    15. Closing date for a submission of a statement of capabilities

    The closing date and time for accepting statements of capabilities is:
    December 28, 2023 at 10:00 (EDT)

    16. Contact Person

    Enquiries and statements of capabilities must be sent via email to:
    Name: Salma Ahmed-Osman
    Email: tc.queappeldoffres-tenderque.tc@tc.gc.ca

    Enquiries and statements of capabilities must be sent via email to: tc.queappeldoffres-tenderque.tc@tc.gc.ca.

    Please refer to the title and the file number (T3459-230016 Space rental at the Magdalen Islands airport) must be indicated in the description of all correspondence in regard to this requirement.

    17. Contract duration
    The estimated contract period will be 22 months, with a proposed start date of 2024/01/01.

    Business address

    22 Auguste Alley

    Magdalen Islands, Quebec, G4T 3Z6
    Canada
    Notice type
    Advance Contract Award Notice
    Procurement method
    Advance Contract Award Notice
    Language(s)
    English
    ,
    French
    Selection criteria
    Lowest Price
    Commodity code
    Array
    Region(s) of delivery
    Canada
    Quebec (except NCR)

    Contract duration

    The contract will be for a period of 40 month(s), from 2024/01/01 to 2027/04/30.

    Total value of contract

    This is the total value of this contract, which includes the initial contract value and the sum of all amendments.

    CAD 347,677.50

    Commodity - UNSPSC

    • 80130000 - Real estate services
    • 80131500 - Lease and rental of property or building

    Trade agreements

    • North American Free Trade Agreement (NAFTA)
    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Peru Free Trade Agreement (CPFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None
    Contact information

    Contracting organization

    Organization
    Transport Canada
    Address

    700 place Leigh-Capreol

    Dorval, Quebec, H4Y 1G7
    Canada
    Contracting authority
    Salma Ahmed-Osman
    Phone
    (343) 551-4495
    Email
    salma.ahmed-osman@tc.gc.ca
    Address
    Canada
    Date modified: