Grounds Maintenance Services at the High Commission of Canada in New Delhi, India

1. Requirement
The Department of Foreign Affairs, Trade and Development requires a contractor to provide professional grounds maintenance services at the High Commission of Canada in New Delhi, India.  The High Commission of Canada in New Delhi is comprised of the Chancery located on a premise of 11.85 acres (approximately 48,000 square meters) consisting of a Chancery building, services building and four residential blocks.

The Contractor will be responsible to provide a range of grounds maintenance and landscaping services on a fixed and periodical basis including provision of all labour, supervision, tools, equipment, materials, supplies, training, uniforms and transportation.

2. Proposed Period of Contract
The contract will be for an initial period of three (3) years with the award date tentatively set for February 1, 2014.  The contract includes two (2) irrevocable option periods of one year each.

3. Security Requirements
The solicitation contains a security requirement.  The successful bidder, its proposed resources and/or subcontractors who require security clearance will be sponsored by the department to obtain the required clearances prior to contract award.

4. Mandatory Technical Criteria
4.1 Company Overview
The Bidder must provide the following information:
(a) Official company legal name.
(b) Company address.
(c) Laws under which the company is registered or formed.
(d) An Account Manager including name, title and phone number (email address if available).

4.2 Experience of the Bidder
The Bidder must possess minimum five (5) years of experience within the last ten (10) years from the bid closing date in providing grounds maintenance services of similar size and scope to the requirement detailed in Appendix A, Statement of Work.

Each project of similar size and scope is defined as follows:
(a) A minimum duration of twelve (12) consecutive months;
(b) A minimum ground area of 20,000 square meters;
(c) A ground area of similar use or type to the High Commission area;
(d) Scheduling, training and management of multiple resources assigned to perform various landscaping and grounds maintenance tasks.
(e) A customer reference must be provided including contact person, name, title and telephone number (e-mail address if available).

5. Basis of Selection
The responsive bid with the lowest evaluated price will be recommended for award of contract.

6. Location of the Work
The services provided by the Contractor shall be performed at the High Commission of Canada in New Delhi, India.

7. Mandatory Site Visit
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for a site visit to be held on December 3, 2013 at 14:00 local time at the High Commission of Canada, 7/8, Shantipath, Chanakyapuri, New Delhi.  Bidders must communicate with the Contracting Authority no later than one (1) day before the scheduled visit to confirm attendance and provide the names of the person(s) who will attend. Bidders will be required to sign an attendance form. Bidders should confirm in their bids that they have attended the site visit. Bidders who do not attend or send a representative will not be given an alternative appointment and their bids will be rejected as non-compliant. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.