Translation and Editorial Services

NOTE: Please send an email to Kayla.Pordonick@justice.gc.ca for the PowerPoint version of Appendix 1 to Part 4 (Buy and Sell does not allow PowerPoint to be uploaded)

The objective of this requirement is to acquire timely, consistent and reliable English-to-French translation, French-to-English translation and editorial services on an “as and when requested" basis to fill the current and growing requirements of the Department of Justice Canada, Corporate Services Branch and the Corporate Planning, Reporting and Risk Division of the Finance and Planning Branch.

The Offeror's Translation Team shall comprise of at least three (3) members (to a maximum of five (5) members), one of whom will be the Lead Translator, who will be responsible for providing guidance and direction to all other translators and will review all translated text to ensure the quality and consistency of all text provided to the client. The Lead Translator will also be responsible for conducting the translation for all documents with a security classification higher than PROTECTED B (up to and including SECRET). There must be an alternate translator designated as a backup for the Lead Translator to ensure work will continue if the Lead Translator is not available.

Documents for translation and revision will range from 1 to 120 pages in length. However, most of the work will be for documents of 1 to 20 pages in length. It is estimated that over ninety percent of the requests will be for translation from English to French.

Three categories of work are identified:

1. Category I: Translation or revision of core documents including reports, briefing notes, minutes of senior meetings, debriefs of senior meetings, binders for workshops, speeches, news releases, backgrounders, brochures, ministerial messages, and any other core documents identified in the call-up with, at the discretion of the Project Authority (PA) when accepting a Translation Service Request (TSR), negotiated turnaround dates.
2. Category II: Translation or revision of complex materials including performance management, risk and business analyses, litigation reports, presentation decks, technical instruments, graphics, templates and/or other documents with complex formatting, and material of a highly technical nature and any other complex materials identified in the call up with, at the discretion of the PA when accepting a TSR, negotiated turnaround dates.
3. Category III: Urgent translation and revision of Category I core documents and Category II complex materials with mandatory, non-negotiable turnaround times of same business day, often within one hour, or next business day, including weekends and statutory holidays.

The resulting Standing Offer will be from January 1, 2016 to December 31, 2016 with the option to extend for an additional one (1) year option period. It is estimated that the annual number of words required for editing/translation will be approximately 800,000 words.

There must be a minimum of three (3) to a maximum of five (5) proposed translators that are available to perform the work under a resulting Standing Offer. Of the proposed translators:

• All proposed translators must hold, at a minimum, a valid RELIABILITY STATUS, granted and approved by CISD/PWGSC
• The proposed Lead Translator must hold, at a minimum, a valid SECRET security clearance, granted and approved by CISD/PWGSC
• The proposed Alternate/Backup Lead Translator must hold, at a minimum, a valid SECRET security clearance, granted and approved by CISD/PWGSC.