Urinalysis Collections Toronto West Parole & Keele CCC

Notice of Proposed Procurement – Correctional Service Canada (CSC) Ontario Region

This requirement is for: The Correctional Service of Canada, in the Ontario Region has a requirement for Urinalysis Sample Collection at Toronto West Parole & Keele CCC.

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid.

Set-aside under the Procurement Strategy for Aboriginal Business:

This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract does include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement:

Consistent with the Mission Statement and Strategic Objectives of the Correctional Service of Canada (CSC), a Urinalysis Collection Program is required for the area. The program must be in compliance with the Corrections and Conditional Release Act, Corrections and Conditional Release Regulations, and Guidelines and Policy under the Act.

The Department shall:

1. Ensure that the contractor is provided with all necessary documentation including Regulations, Directives, and Guidelines for compliance to be maintained.
2. Provide procedural instruction in the surveillance, procurement and shipment of samples.
3. Refer offenders for urinalysis testing.
4. Establish procedures for shipment of samples to the CSC specified laboratory for testing.
5. Facilitate the process of securing Reliability Status security clearance for persons providing the services.
6. Provide the required paperwork, sample containers, courier bags, courier bills of lading, cooler to store the collections and appropriate security storage container for paperwork/referrals.

The Departmental Representative/Project Authority, acting on behalf of the Minister, shall complete a Standard Evaluation form during the contract period. A copy will be sent to the Contracting Authority.

Objectives: The Contractor shall:

1. Upon referral, collect urine samples from federally released offenders. These collections may occur in the Parole Office, Reporting Centre, Community Based Residential Facility (CBRF), the offender’s private residence, or in an area designated by CSC.

1. The collector must be of the same gender as the offender providing the sample.

1. Ensure the integrity of the sample by confirming required security seals are in place on the container, signatures have been obtained on the container, and prepare the container for shipment to the specified laboratory for testing.

1. Ship the samples with a bill of lading to the approved laboratory for testing.

1. Samples will be collected in compliance with Section 66(1) of the CCRA regulations, and CD 566/566-11; or updated policy with the maintenance of privacy, confidentiality and non-disclosure as to the identity of the donor. Cost of the protective gloves is the responsibility of the contractor (collector).

1. Present the offender with form 1064-1 (Community Notification to Provide a Urine Sample) prior to each test, and obtain a signature, complete the Chain of Custody Form and distribute copies of the form as indicated.

1. Complete the urinalysis log sheets monthly and/or a detailed invoice and forward to the respective office responsible for the supervision of the offender.

1. Attend court hearings, meetings with auditors, or meet with CSC managers as required.

1. The collector must complete the CSC Urinalysis Collectors Training Program (at the contractor’s expense) prior to commencing services.

1. All cases assessed by CSC to meet the tandem supervision policy will require tandem partner accompaniment whenever a urine sample is collected in the offender’s private residence or isolated community location (CD 715).

1. In the event of a planned absence of the Contractor, it is the Contractor’s responsibility to arrange for a qualified substitute collector.

1. The CSC supervising parole office must be immediately notified in the event of an offender’s refusal or inability to provide a sample, and or any suspicious behaviour is noted. If this occurs outside the established working schedule, the National Monitoring Centre protocol will be followed.

1. The contractor will be responsible for personal liability coverage at their discretion.

1. Normally, collections will occur during regular working hours, Monday to Friday, between 0700 hours and 1800 hours.

1. There may be a requirement to collect, from time to time, on weekends and after normal working hours. There may be a requirement to collect on an emergency basis, in which a 3 to 4 hour response time will be required.

1. The contractor will normally provide non-scheduled collection upon 24 hours notice.

The collector will provide 24 hours notice for cancellation of collections. This notice will be provided to the Area Director or Office Urinalysis Coordinator.

Deliverables: Obtain Urinalysis Collections from the offenders at Toronto West Parole & Keele CCC.

Expected Delivery Date: July 01, 2016 to March 31, 2017 with the option to renew annually for up to four (4) additional one year periods

File Number: 21480-21-2237048

Contracting Authority: Edward Desormo

Correctional Service of Canada, Ontario Region,

443 Union Street, P.O. Box 1174, Kingston, Ontario. K7L 4Y8

Telephone number: (613) 536-4959

Facsimile number: (613) 536-4571

E-mail: edward.desormo@csc-scc.gc.ca

NOTE TO BIDDERS:

Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

The Office of Small and Medium Enterprises (OSME) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:

Ÿ Overview of the federal government contracting process;

Ÿ Searching for opportunities on the Buy and Sell - Tenders website;

Ÿ Bidding on opportunities;

Ÿ Registering in supplier databases.

The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).