Recoating and refurbishment of Canadian Coast Guard VHF Communication Tower, Cape Pine, Newfoundland & Labrador

INVITATION TO TENDER NOTICE

Solicitation #: FP802-160112

Closing Date: July 29th, 2016

Time for solicitation closure: 14:00 PM (EDT)

Title: Recoating and refurbishment of Canadian Coast Guard VHF Communication Tower

Work site location: Cape Pine, Newfoundland & Labrador

THIS INVITATION TO TENDER PACKAGE INCLUDES THE FOLLOWING:

1. Invitation to Tender Notice
2. Repainting and Refurbishment Specification (Description of required services)
3. Drawings (1 in total – Appendix C of Repainting and Refurbishment Specification)
4. Tower Photos (11 in total - Appendix D of Repainting and Refurbishment Specification)
5. Construction Tender Form (Mandatory - to be completed by Bidder)

   CLOSING LOCATION(S):

   Location #1 – For electronic submissions ONLY

   Please send all electronic proposals to: Iryna.Volochay@dfo-mpo.gc.ca

   Location #2 – For printed submissions and Bid Security ONLY (via Canada Post or by Courier)

   Fisheries and Oceans Canada,

   Attention: Iryna Volochay

   Procurement Hub – Ottawa Office,

   Station 9W087, 9th Floor,

   200 Kent Street,

   Ottawa, Ontario K1A 0E6

   The onus is on the bidder to ensure that the bid is delivered on time to the location designated.

   The bidder is required to supply with their bid:

• Bid Security

  PLEASE NOTE:

  All bids bonds are to be submitted in hard copy by the bid closing date and time to the mailing address indicated above.

  Any tender received after the above noted time will be considered late and will be returned to the sender unopened. Tenders may be revised by email, provided the render and revision(s) are both received prior to Tender Closing Time.

  SCOPE OF WORK / DELIVERABLES:

The work covered under this contract consists of the refurbishment and recoating for the CCG VHF tower.

It shall include all labour, materials and equipment, paint/coating product information, coating application information, and safety information necessary to complete the repainting/coating and refurbishment of the existing tower at Cape Pine, Newfoundland & Labrador. The structure is 80.8m (265ft) galvanized steel triangular guyed knockdown VHF tower.

Work for this contract shall include, but not be limited to the following:

1. Tower will need to have surface preparation completed and the additional of a new anti-corrosion coating system and topcoat paint reapplied.
2. Replacement of guy connections and tower connections as noted.
3. Additional refurbishment work will include upgrades to the tower ancillary equipment such as the fall protection system and anti-climb device,
4. Repairs and upgrades to the tower grounding and electrical system as noted.
5. Transportation of all materials to site, and clean-up site following completion of work.

At completion of work restore area to its original condition. The Contractor must repair damage to ground and property. Remove all construction materials, residue, excess etc., and leave site in a condition acceptable to Owner.

LOCATION OF WORK, WORK SITE AND DELIVERY POINT:

Cape Pine VHF Site, Cape Pine, Newfoundland & Labrador

Latitude: 46⁰ 36’ 58.7” N

Longitude: 53⁰ 31’ 58.4” W

FAMILIARIZATION WITH SITE:

There is no mandatory site visit. However, before submitting a bid, bidders can visit the site and its surroundings, at their own expense, to review and verify the form, nature, and extent of the work, materials needed for the completion of the work, the means of access to the site, severity, exposure, and uncertainty of weather, soil conditions, any accommodations they may require, and in general shall obtain all necessary information as to risks, contingencies, and other circumstances which may influence or affect their bid. No allowance shall be made subsequently in this connection on account or error or negligence to properly observe and determine the conditions that will apply.

Contractors, bidders, or those they invite to site have to take all appropriate safety measures for any visit to site, either before or after acceptance of bid.

The tower is located on Canadian Coast Guard (CCG) property.

Site visiting would require DFO permission to be on site as there is a locked gate.

The site will be accessible by 2-wheel drive vehicle.

Please contact Senior Contracting Officer listed below for any logistics issues related to the coordination of the site visit.

EXPECTED START AND COMPLETION DATES:

Start Date: Upon Contract Award

Completion Date: September 30, 2016

The weather conditions, short construction season and site remoteness may require the use of longer work days and additional work force to complete the project within the scheduled completion date.

SECURITY REQUIREMENTS:

None.

MANDATORY REQUIREMENTS:

1. The tenderer must provide tender security, at the tenderer’s own cost, in accordance with the document entitled "Tender Security Requirements" as Bid Security is required for bids over $100,000. Under these circumstances, the Tender and original signed Bid Bond must be delivered to the Closing Location prior to the closing date.

   Note: All tender securities (Bid Bond) will be returned except that of the successful tenderer (Bidder), which will be retained until the successful tenderer (Contractor) has completed the said contract.

   QUESTION AND ANSWER PERIOD:

   Bidders should note that all questions regarding this Invitation To Tender are to be submitted ONLY in writing by email, no later than Friday, July 15^th, 2016, 2:00 PM (EDT) to the contract Officer listed below. The department may be unable to respond to questions submitted after that date.

   Fisheries and Oceans Canada will not necessarily accept the lowest or any of the tenders received and reserves the right to reject any and all tenders received which shall be final and at the sole discretion of the Department.

   Regards,

   Iryna Volochay

   Senior Contracting Officer

   Procurement Hub

   Materiel and Procurement Services

   Financial and Materiel Management Operations

   Fisheries and Oceans Canada

   200, Kent Street

   Ottawa, ON, K1A 0E6, CANADA

   Government of Canada

   Telephone: (613) 993-1550

   Fax: (613) 991-4545

   Email: Iryna.Volochay@dfo-mpo.gc.ca