Consultant for an Asbestos Survey at Warkworth Institution

Consultant for an Asbestos Survey at Warkworth Institution

This requirement is for: The Correctional Service of Canada, Warkworth Institution, Ontario Region

Trade agreement: Agreement on Internal Trade (AIT),

Competitive Procurement Strategy: compliant bid with the highest combined score of technical merit and price.

Set-aside under the Procurement Strategy for Aboriginal Business:

This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement:

This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:

This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to conduct an extensive Asbestos survey at Warkworth Institution.

Objectives: The survey will include a detailed description and pictures of areas surveyed and include recommendations for the management of these materials which may require special attention prior to the potential works involving the subject area as required under the Occupational Health and Safety Act, as well as Canada Labour Code Part II.

• Deliverables: Review current building plans and any previous Designated Substance and Hazardous Material Surveys (DSHMS 2005 to be provided).
• Areas that have been sampled before Ontario Regulations 279/05 and that have not been identified as non-ACMs should be re-sampled, since the sampling likely did not meet the regulatory requirements.
• The survey must be thorough and intrusive and the Consultant will be responsible for patching/repairing any sampling locations in staff and inmate occupied areas.
• Findings of the survey are to be presented on a room by room basis and the final report is to include recommendations and estimated abatement costs.
• All suspected asbestos samples must be analyzed by an accredited analytical laboratory (CAEAL and/or NVLAP-Bulk Asbestos Fibre Analysis or latest applicable accreditation).
• All samples shall be collected and handled according to applicable occupational health and safety regulations. Samples will be analyzed using Polarized Light Microscopy methodology (EPA/600/R-93/116). Consultant shall identify to the laboratory that the 2^nd and/or 3^rd samples of the same sample location are only to be analyzed should the 1^st and /or 2^nd samples be found to NOT be ACM (i.e. “stop-positive” analysis).
• Vinyl floor tiles shall be analyzed using transmission electron microscopy (TEM) to determine asbestos content, which will be conducted in accordance with approved methods by a National Voluntary Laboratory Accreditation Program (NVLAP) approved laboratory.
• Test results shall be summarized in the main body of the report and incorporated into the reporting table. Certificates of Analysis shall be appended to the report. 
• The Consultant shall identify all sampling locations (ACM and non ACM) of the sampled component on a floor plan as well as through photograph. As well sample locations shall be marked directly on the sampled structural component at the site in hidden or non occupied areas (ex. Mechanical rooms, tunnels, behind ceiling tiles). Such identification is to be clear and permanent, and given the state of the structure, prominent as well. This is intended to facilitate identification of asbestos in the future, when required in preparation for an impending demolition/renovation project, etc.

Format of the Report

Each building will have its own tab with observations, results and recommendations.

Deliverables

The Contractor must provide all personnel, tools, services, supplies, materials, supervision, travel, meals, accommodations and equipment

Term of Contract:

Period of the Contract: The Work is to be performed during the period of February 28, 2017 to March 31, 2017

File Number: 21401-16/17-2028366

Contracting Authority: Greg Dobbie

CORRECTIONAL SERVICE OF CANADA

443 UNION STREET WEST

KINGSTON, ONTARIO,

CANADA. K7L 4Y8

Telephone: 613-545-8274

Facsimile: 613-536-4571

Email: Gregory.Dobbie@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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