Business Consultant – Level 3 for Electoral Events and Innovation Projects

Notice of Proposed Procurement (NPP)

Business Consultant – Level 3 for Electoral Events and Innovation Projects

Task-Based Informatics Professional Services (TBIPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

a. Elections Canada File No: ECLP-RFP-17-0009

b. Applicability of Trade Agreements: Yes

c. Tendering Procedure: Limited Tendering

d. Tendering Procedure: Attachment: No

e. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit

f. Comprehensive Land Claim Agreement: No

g. Supply Arrangement Number: EN578-170432

This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under the following workstream(s):

WORKSTREAM 4 – Business Services – B.3 Business Consultant – Level 3

The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:

Resource Security Clearance: Reliability Status

Organizational Security Clearance: Reliability Status

The following SA Holders have been invited to submit a proposal:

• 8si Inc.
• Bridgetown Consulting Inc.
• CAE Inc.
• Careway Informatics Incorporated
• Corporate Renaissance Group Inc.
• Digital embrace Inc.
• Eagle Professional Resources Inc.
• Gambit IT Solutions Inc.
• Groupe Alithya Inc / Alithya Group Inc
• Pleiad Canada Inc.
• Prolity Corporation
• Prologic Systems Ltd.
• Quallium Corporation
• Thinking Big Information Technology Inc.
• Veritaaq Technology House Inc.

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

EC requires the consulting services of a Business Consultant – Level 3 to assist with the analysis, evaluation, development of business processes, and planning in order to ensure the on-going current innovation projects are in place before the next GE in 2019.

Requirement

The objective of this project is to ensure the on-going current innovation projects are in place before the next GE in 2019.

The next general election (GE 2019) is approximately 30 months away. Currently EC has several key innovation projects already underway that must be in place for the next GE. The agency requires a Senior Business Consultant to assist with business transformation planning and change management. Due to time constraints (30 months) EC needs a resource with good knowledge, understanding and experience with EC business processes and systems.

Due to the wide variety of projects that contractor will assist with, it is expected that contractor must possess project manager and business analysis experience. Additionally, the contractor must possess experience in change management, communication, and engagement. Contractor must provide the following deliverables:

• High level and detailed project plans – as required;
• Briefing notes – as required;
• Process flow diagrams – as required;
• Use Cases – as required;
• Microsoft PowerPoint presentations (slide decks) – as required;
• Functional and process analysis;
• Business Requirements Definition documents;
• Other diagrams as required;
• Other documents as and when required.

Period of the Contract

The Contract period will be from the Effective Date of the Contract until March 31, 2019 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by 1 (one) additional period of one year under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Colombia Free Trade Agreement, the Canada-Panama Free Trade Agreement and the Agreement on Internal Trade (AIT)].

Submission of Bids

It is requested that bids be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Bids must be delivered to the following address, sealed, on or before April 25, 2017 at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Luc Potvin, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECLP-RFP-17-0009

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact RCNMDAI.NCRIMOS@tpsgc-pwgsc.gc.ca.