Neopost IS480 mailing system - ACAN

ADVANCE CONTRACT AWARD NOTICE (ACAN)

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of Requirements

The department of Natural Resources Canada (NRCan) has a requirement for the use of a purchased Neopost IS480 mailing system. The proposed contract will provide postage meter rental and mailcare that includes:

• 8 hours response time on site service and maintenance;
• All labour and parts
• On annual preventative maintenance call
• Unlimited postage refills

3. Criteria for Assessment of the Statement of Capabilities

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

1. Ability to provide unlimited postage refills of the meter linked to the existing Neopost IS480 mailing system;
2. Ability and experience providing annual maintance to the Neopost IS480 mailing system.

4. Trade Agreements

This procurement is subject to the following trade agreement(s):

North America Free Trade Agreement (NAFTA);

Agreement on Internal Trade (AIT);

World Trade Organization - Agreement on Government Procurement (WTO-AGP).

5. Justification for the Pre-Identified Supplier

We intend to deal directly with the supplier mentioned in section 10 below as, it is the only known supplier that meets the mandatory criteria set out in section 3 above.

Should Canada receive a statement of capabilities from a supplier that contains sufficient information to indicate that it meets the requirements set forth in this ACAN; this non-competitive process will be abandoned and a competitive process will be pursued as appropriate with a technical and financial evaluation methodology of the bids proposed by the potential bidders.

6. Exception to the Government Contracts Regulations

The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection: 6(d) – “only one person is capable of performing the work”.

The identified provider, NEOPOST CANADA LIMITED, is the only one able to meet all of the criteria identified in paragraph 3 above.

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the: 

North American Free Trade Agreement (NAFTA): Article 1016, 2, d.

Agreement on Internal Trade (AIT): Article 506.12 (b)

World Trade Organization - Agreement on Government Procurement (WTO-AGP): Article XV (d).

8. Contract Period

The contract period will be from Award to 31 March 2018 with option to extend up to 4 periods of 12 months each.

9. Estimated Cost

The estimated maximum value of the contract is $187,077.73 CAD inclusive.

10. Name and Address of the Proposed Contractor

NEOPOST CANADA LIMITED

1794 Courtwood Crescent

Ottawa, On, Canada

11. Suppliers’ right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a Statement of Capabilities in writing, preferably by e-mail, to the contact person identified in this Notice on or before the closing date and time of this Notice. The Statement of Capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing Date

The closing date for a submission of a Statement of Capabilities is October 13, 2017.

13. Contract Authority

Serge Tshimanga

Telephone: (343) 292-8374

E-mail address: Serge.Tshimanga@canada.ca