PASS-SA Stream #1 - Internal Audit Services – Compliance Audit

Notice of Proposed Procurement (NPP)

Professional Audit Support Services (PASS) Supply Arrangement

PASS-SA Stream #1 - Internal Audit Services – Compliance Audit

This RFP is only for pre-qualified Suppliers for Stream 1 against Professional Audit Support Services (PASS) Supply Arrangement (E60ZQ-140002) for the following categories:

Stream 1 – Internal Audit Services

• 1 Partner/Managing Director
• 7 Senior Auditors
• 6 Auditors
• 7 Junior Auditors

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

1. Elections Canada File No: ECADB-RFP-17-0422
2. Applicability of Trade Agreements: Yes
3. Tendering Procedure: Limited Tendering
4. Tendering Procedure: Attachment: No
5. Competitive Procurement Strategy: Lowest Price Responsive Proposal
6. Comprehensive Land Claim Agreement: No

The following SA Holders have been invited to submit a proposal.

A Hundred Answers Inc.

Altis Human Resources (Ottawa) Inc.

Aniko Consultants Inc., Samson & Associés, CPA/Consultation Inc./Samson & Associates CPA/Consulting Inc., in Joint Venture

BDO Canada LLP

Collins Barrow Ottawa LLP

Deloitte LLP

Ernst & Young LLP

FMC Professionals Inc.

KPMG LLP

MNP LLP

Murray Management Consulting Inc.

Orbis Risk Consulting Inc.

Orbis Risk Consulting Inc., Okwaho Management Resources Inc., IN JOINT VENTURE

Pricewaterhouse Coopers LLP

QMR Staffing Solutions Incorporated, Windreach Consulting Services Incorporated, In Joint Venture

Raymond Chabot Grant Thornton Consulting Inc.

Samson & Associés, CPA/Consultation Inc.

Spearhead Management Canada Ltd.

The Right Door Consulting & Solutions Inc, Collins Barrow Ottawa Management Consultants Inc in Joint Venture

Welch LLP, Lannick Contract Solutions Inc. IN JOINT VENTURE

WindReach Consulting Services Inc.

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada (EC).

EC requires the services of audit professionals on an as and when requested basis to provide professional audit support services within PF&A (Political Financing and Audit Directorate).

The services will support PF&A with its responsibility under the CEA to perform compliance audits and financial audit activities. This process includes auditing the activities of registered political entities covering such matters as payments and reimbursements from the Consolidated Revenue Fund and information concerning receipts for contributions to candidates, parties, provincial divisions of parties, and electoral district associations, for the purpose of the Income Tax Act (ITA).

PF&A’s audits are objective and systematic examinations of political financing activities that provide independent assessment of compliance with the CEA. In the context of the CEA, PF&A reviews the political financing returns submitted by political entities to the CEO.

The primary task of PF&A is the audit of the political entities financial returns.

Of the 1,800 candidate files audited following the 42nd general election, approximately 400 required to be audited in French.

Requirement

The audit objectives are to facilitate and support voluntary compliance with the CEA and to ensure that:

1. Financial activities are in compliance with the CEA.
2. Election expenses are within the permitted spending limits, if applicable.
3. EC refunds the proper amount of reimbursement, if applicable.
4. The information disclosed by EC to the public is accurate.
5. Any surplus is disposed of in accordance with the CEA, if applicable.

Period of the Contract

The Contract period will be from the Effective Date of the Contract until March 31, 2019 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by three additional periods of 1-year each under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Panama Free Trade Agreement (CPFTA), the Canada-Colombia Free Trade Agreement (CCFTA), the Canada-Honduras Free Trade Agreement (CHFTA), the Canada-Korea Free Trade Agreement (CKFTA), the Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade Agreement (CFTA).

Submission of Offers

It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Annie de Bellefeuille, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECADB-RFP-17-0422

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.