OFF-SITE RECORDS STORAGE AND DESTRUCTION

The National Capital Commission (NCC) is requesting proposals from service providers to supply: (1) secure storage (warehousing and retrieval services of NCC’s semi-active and dormant records) at the offsite contractor’s storage facility and (2) destruction services of NCC’s dormant records located at the offsite contractor’s location on an “as and when requested” basis, for a period of approximately five (5) years (from contract award to April 30, 2023). The contractor’s warehouse facilities must be located in the National Capital Region. 

Closing Date:  May 4, 2018 at 3:00 pm, Ottawa time.

Email, faxed or late submissions will not be accepted.

Send Tenders to :

National Capital Commission

2nd Floor Security Centre

40 Elgin Street

Ottawa, ON

K1P 1C7

Submission to refer to NCC tender file #LW080

Public Opening : There is no public opening for this tender.

Trade Agreements :

The procurement process of this tender is subject to:

• Chapter 5 of the Canadian Free Trade Agreement;

Duration : The resulting contract will be for a period of approximately five (5) years from date of award with the possibility of a one-time extension of three (3) years at the same terms and conditions.

Evaluation : The NCC will proceed with the highest overall value (20% technical score and 80% Financial Proposal)

Enquiries : Address enquiries in writing to : Lana Wilson, Senior Contract Officer, Lana.Wilson@ncc-ccn.ca

Enquiries regarding this tender must be submitted in writing as early as possible within the solicitation period. Enquiries should be received no later than April 18, 2018 at noon (Ottawa time) to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to all Proponents, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this proposal sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal.

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.