Touch Screen Monitors for Canada Border Services Agency

NOTICE OF PROPOSED PROCUREMENT (NPP)

Solicitation No.: 2BH869028/A

Department: Canada Border Services Agency

Notification Period: 21 federal government working days (04/01/2019 to 04/02/2019)

1. Description of Requirement:

Canada Border Services Agency has a requirement for a Touch Screen Monitor Solution to be provided by the Contractor as detailed in “Annex A: Statement of Requirement” and “Annex B: List of Deliverables and Pricing” including all warranties and services described herein for use by CBSA. The Contractor’s proposed Solution must work with the existing technical environment that is currently operating within CBSA. This solution is in support of processing travelers on the Primary Inspection Line (PIL) at select highway ports of entry and support future expansion of ports of entry. 

2. Procurement Modernization Pilot Project

SSC’s Pre-Bid Compliance Check (PBCC) process – Pre-Bid Feedback: SSC is running a pilot project involving a Preliminary Closing Date and a Final Closing Date. SSC will conduct a preliminary evaluation of technical mandatory requirements and provide a Preliminary Evaluation Notice to bidders to consider before submitting their bids on the Final Closing Date. Participation by bidders is optional.

This pilot is an initiative intended to increase the diversity of bidders on government contracts, in particular businesses owned or led by Canadians from under-represented groups, such as women, Indigenous Peoples, persons with disabilities, and visible minorities, who may have less experience submitting bids. It is intended to increase the accessibility of the procurement system to such groups and increase the capacity of these groups to participate in the system now and in the future by providing them with the opportunity to address deficiencies in their bids before the Final Closing Date.

This pilot is also intended to support the goal of best value for Canada, by increasing the number of bids eligible for contract award. The pilot has this in common with the Public Services and Procurement Canada Phased Bid Compliance Process, but is distinct because the Pre-Bid feedback from SSC is all provided before bid closing. For any bidder that has participated in SSC’s pilot for Two Bid Closing Dates, please note that the current process is distinct from the SSC’s process with Two Bid Closing Dates.

As SSC will be evaluating the success of the pilot, bidders are encouraged to submit their comments regarding this process. Bidders may submit their questions and comments to the Contracting Authority through P2P or directly to ssc.wtdhardware-materielatmt.spc@canada.ca. Canada may also request that the bidder complete a survey regarding its experience.

3. Bidders’ Conference

A bidders' conference in the form of a Webex will be held on January 11th, 2019 at 1:00 P.M to 2:00P.M EST.. The PBCC process outlined in the bid solicitation will be reviewed during the conference and questions will be answered. It is recommended that bidders who intend to submit a bid attend. Bidders are requested to communicate with the Contracting Authority before the conference to confirm attendance. Bidders should provide in writing, to the Contracting Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than January 9th, 2019 at 4:00 p.m. EST.

Any question other than those related to the Pre-Bid Compliance Check Process will not be answered during the bidders’ conference. Any clarifications or changes to the bid solicitation resulting from the bidders' conference will be included as an amendment to the bid solicitation. The bidders’ conference is optional. Bidders who do not attend may still submit a bid proposal.

Delivery Destination Area: Multiple delivery sites across Canada

Delivery Date: 60 federal government working days from contract award.

Security Requirements: Yes

Trade Agreements: National Security Exception

On May 4, 2014, the Government of Canada announced on the Government Electronic Tendering Service that it had invoked the National Security Exception under the trade agreements in respect of procurements related to end user device hardware, software and associated support services for Shared Services Canada. As a result, this requirement is subject to the National Security Exception and none of the Trade Agreements apply to this requirement.

Comprehensive Land Claim Agreements (CLCA): N/A

The Crown retains the right to negotiate with suppliers on any procurement.

The responsive bid with the lowest evaluated price will be recommended for award of a contract.

Bids must be submitted only to the SSC Email Address for RFQ Submission by the date, time and place indicated on page 1 of the RFQ.

Documents may be submitted in either official language of Canada.

All enquiries related to this solicitation must be addressed in writing to:

Mark Milloy

Senior Procurement Officer

Shared Services Canada

180 rue Kent St, 13-088

PO Box/CP 9808 STS T CSC,

Ottawa Ontario, K1G 4A8

Telephone: (613) 462-9417

Email: mark.millloy@canada.ca