Vehicle Equipment Installation Services in Nova Scotia (H Division)

The Royal Canadian Mounted Police has a requirement for the provision of labour, certain materials, and supervision necessary to install and remove police emergency equipment, safety equipment, and radio/communication equipment on Royal Canadian Mounted Police (RCMP) vehicles on an “as and when” requested basis, over a twelve (12) month period, with three (3) additional twelve (12) months options to extend, in the Province of Nova Scotia in accordance with the terms and conditions and the Scope of Work as detailed within this document or as directed by the Atlantic Region Fleet Manager or Site Authority of the RCMP “H” Division, Nova Scotia.

To provide an outdoor storage compound located on-site of a Contractor’s installation facility in the city of Halifax/Dartmouth or surrounding are that has the capacity to store a minimum of fifty (50) RCMP vehicles at any given time. The number of vehicles requiring storage is expected to fluctuate.

It is anticipated that the RCMP will avail of several contractors in the Halifax / Dartmouth area. The number of vehicles built and stored at each site will depend on the number of successful contractors and their capacity.

In conjunction with the criteria outlined in this proposal, the award of this Standing Offer will be based on capacity, service delivery turn-around time, best price, and storage availability.

It is expected that one hundred and thirty five (135) vehicles will be equipped per twelve-month period and that one hundred and thirty five (135) vehicles will be de-equipped over the same period.

Basis of selection:

Offers will be assessed in accordance with the entire requirement of the Request for Standing Offers including the technical and financial evaluation criteria.

An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. A maximum of four (4) Standing offers will be issued as a result of this Request for Standing Offer. The responsive offers with the lowest evaluated prices will be recommended for issuance of a standing offer.

The call-up procedures require that when a requirement is identified, the authorized call up authority shall

approach the offeror of the highest ranked standing offer (see 7.8.1 Offeror Ranking) to determine if the

requirement can be satisfied by that offeror. If the highest ranked offeror is able to meet the requirement,

the call-up is made against its standing offer. If that offeror is unable to meet the requirement, the

authorized call-up authority will approach the offeror of the next ranked SO. If that offeror is unable to meet the requirement, the authorized call-up authority will approach the offeror of the next ranked SO. If that offeror is unable to meet the requirement, the authorized call-up authority will approach the offeror of the next ranked SO.

Installation schedules will be provided by RCMP Atlantic Region (AR) Fleet Section on a monthly basis. The installation schedule will specify the expected delivery date for the vehicles listed therein. The highest-ranked Standing Offer holder will be given 2 business days to respond that they have the capacity to complete the vehicles in these timeframes. If they do not have capacity, or do not respond, the second offeror will be given the same opportunity. If they do not have capacity, or do not respond, the third offeror will be given the same opportunity. If they do not have capacity, or do not respond, the fourth offeror will be given the same opportunity.

Tenders must be submitted to the RCMP Bid Receiving Unit at:

80 Garland Avenue, Dartmouth, N.S., Mailstop H066 B3B 0J8

Refer to the attached tender documents to obtain further information.

The Crown retains the right to negotiate with any supplier on any procurement.

Documents may be submitted in either official language of Canada.

Procuring Office:

RCMP “H” Division HQ

RCMP Mailstop # H-066

80 Garland Avenue

DARTMOUTH, NS B3B 0A7

The RCMP has adopted the Integrity Regime administered by Public Services and Procurement Canada. As a result, the integrity provisions are being applied in RCMP contracting activities as outlined in this solicitation.

Canada will make available Notices of Proposed Procurement (NPP), bid solicitations and related documents for download through the Government Electronic Tendering Service (GETS) at http://www.buyandsell.gc.ca/tenders. Canada is not responsible and will not assume any liabilities whatsoever for the information found on websites of third parties. In the event an NPP, bid solicitation or related documentation would be amended, Canada will not be sending notifications. Canada will post all amendments, including significant enquiries received and their replies, using GETS. It is the sole responsibility of the Bidder to regularly consult GETS for the most up-to-date information. Canada will not be liable for any oversight on the Bidder's part nor for notification services offered by a third party.