Western Lands Maintenance Management Services

The maps included with this RFP clearly present the boundaries of the Contract with respect to the location where the Work is to be performed.

Western Park Lands Contract Sites:

1. 80 Bayview

2. Bate Island

3. Britannia Pathway / Mud Lake

4. Champlain Bridge

5. Experimental Farm Drive

6. Fisher Ave / Baseline Pathway

7. Fisher Experimental Farm Pathway

8. Island Park Drive

9. Maplelawn Estate

10. Sir John A. Macdonald Parkway

11. Prince of Wales Rideau

12. Slater / Albert / Bronson Lands

13. South West Transitway.

The Maintenance Management Contract consists of providing Landscape and Civil Maintenance as well as Snow and Ice Control and Waste/ Cleaning Operations on NCC Sites located within the National Capital Region as more precisely indicated on the maps that form part of this RFP. The Contract also includes providing specialized Maintenance programs, some Event Support and certain reporting obligations. These services are summarized below, but not limited to the following:

• Landscape Maintenance

• Turf cutting, trimming, watering, edging, top dressing, seeding or over-seeding, aerating, fertilizing, etc.;
• Tree/Shrub safety & Maintenance pruning/trimming, cultivating, edging, mulching, removing, winter protection, structural pruning/trimming of trees, etc.;
• Annual, bulb and perennial: mowing of daffodils, planting/removal, watering, fertilizing, cultivating, edging, hand weeding, pinching, roguing, winter protection, plant division-perennial, etc.;
• Non-desirable vegetation/nest/small animal control inspecting and removing as needed.

• Civil Maintenance

• Roadways, parking lots, walkways, pathways, sidewalks, steps and trails
• All Surfaces: inspecting/reporting, sweeping, removing hazards (leaves, encroaching vegetation, etc.), providing emergency services such as accident clean-ups, etc.;
• Asphalt: providing emergency pothole/sinkhole fillings;
• Concrete/Masonry (curbs, gutters, granite sets, etc.): re-setting, correcting, etc.;
• Gravel/Granular/Stone Dust/Natural/Decorative: levelling, grading, etc.;
• Wood: repairing, maintaining structural integrity, sanding, painting, etc.
• Systems
• Lighting & electrical (distribution boxes/panels, conduits, lamp standards, etc.) inspecting, repairing, securing, replacing, providing line locates, providing immediate repairs, reporting, etc.;
• Drainage (catch basins, manholes, ditches, Bioswales, bridges, tunnels, etc.) inspecting, reporting, cleaning, erosion/flood control prevention, providing line locates, water level control, removing surface water, etc.;
• Plumbing, irrigation and water (fountains, water and sewer lines, pit toilets, washroom facilities, pump systems, irrigation controls, etc.) inspecting, cleaning, repairing, maintaining, replacing, water testing, providing portable toilets, providing locates, etc.
• Fixtures & furniture (NCC furniture only) (fences, stone walls, guardrails, barricades, flags, bollards, garbage receptacles, signs, etc.) inspecting, repairing, replacing, cleaning, removing graffiti, painting, staining, displacing furniture, etc.
• Snow and Ice Control (roadways and parking lots; walkways, pathways, sidewalks, steps and building access; buildings; utility service access, trails, lanes, fire lanes, open spaces, fields, etc.): Providing equipment/supplies, removing, blowing, plowing, shovelling, clearing, cleaning, sweeping, de-icing, stockpiling, transporting, disposing, providing flood control & emergency services, etc.
• Waste/ Cleaning Operations (all surfaces): Organic and inorganic litter and debris pick-up; waste receptacles, cleaning and proper disposal; outdoor fixtures and furniture and hard surface cleaning; graffiti cleaning/removal (on all surfaces including, but not limited to, walls, bridges, tunnels, posts, signs, trees, escarpments, etc.); posters and foreign objects removal; spring clean-up; spills removal; bridge and tunnel cleaning and flushing.
• Special Site Requirements

• Providing Additional services that may be outside of typical site activities. Site specific requirements can be above or below typical standards and site limits.

• Special Maintenance Programs

• Floral Program:

• Providing, transporting, planting, maintaining, replacing, watering, fertilizing and removing approximately 4,000 annuals and 23,750 bulbs per Year.
• Mulching and Composting.
• Providing and spreading mulching and composting material as indicated in 4.8.1.5.

• Program Support

  For all NCC programs:

• When requested by the NCC, provide details of your Contract-related activities that contribute to the carbon footprint of the NCC’s programs. These data include, but may not be limited to, the following: types of vehicles used and total kilometres traveled for all program support activities; type of Equipment used and total fuel consumed for all program support activities; and total amount of waste picked up and/or generated by NCC programs.

  Sunday Bike Day.

• Provide operational and logistical support.
• Pick-up, transportation, repairs, installation and dismantling of equipment (barricades, cones, signs, etc.);
• closing and opening of parkways and pathways;

  Event Support Program.

• For a fixed amount of events occurring Yearly. See Section 5.
• Provide logistical and technical support for parkway/road closures, pick-up, transportation, repairs, installation and dismantling of equipment (barricades, cones, signs, etc.);
• closing and opening of parkways and pathways;
• Perform line locates, monitoring, regular Maintenance, site restoration, etc.;

• Land Management Services
• Report non-compatible land use, encroachments and infractions on NCC Lands;
• Provide sound Maintenance practices to ensure continued preservation of NCC Lands;
• Abide by land management plans, principles, policies and regulations;
• Respect all land use agreements and regulations.
• Reporting Requirements
• Remit to NCC all reports required.