Cleaning/decontamination, packing and moving of the Argenteuil Regional Museum ethnological collection – Carillon Barracks NHS

5P300-21-0194/A

Cleaning/decontamination, packing and moving of the Argenteuil Regional Museum ethnological collection – Carillon Barracks NHS

COVID-19 VACCINATION REQUIREMENT

This requirement is subject to the COVID-19 Vaccination Policy for Supplier Personnel. Failure to complete and provide the COVID-19 Vaccination Requirement Certification as required precedent to contract award will render the bid non-responsive.

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is soumissionsest-bidseast@pc.gc.ca. Bids submitted by email directly to the Contracting Authority or to any email address other than soumissionsest-bidseast@pc.gc.ca will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-877-558-2349.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.

REQUIREMENT

Parks Canada requires the cleaning/decontamination, packing and moving of the Argenteuil Regional Museum ethnological collection located at the Carillon Barracks National Historic Site. The Contractor must clean, pack, store and move the furniture and artifacts.

PERIOD OF CONTRACT

Contractor shall perform and complete the Work no later than March 15, 2022. 

OPTIONAL SITE VISIT

It is recommended that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 44, Route du Long-Sault, Saint-André-D’Argenteuil, QC, J0V 1X0 on November 17, 2021. The site visit will begin at 10:00 AM EST.

This site visit is subject to the COVID-19 Vaccination Policy for Supplier Personnel. The person(s) who attend must be fully vaccinated against COVID-19 with a Health Canada-approved COVID-19 vaccine(s), or, for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.

Bidders are requested to communicate with the Contracting Authority (sonia.beauchesne@pc.gc.ca) no later than November 16 at 2:00 PM EST to confirm attendance and provide the names of the person who will attend. Bidders must also complete and submit the certification at Attachment 1 to Part 5 of the Bid Solicitation.

Bidders who do not confirm attendance, provide the name(s) of the person(s) who will attend, or who do not complete and submit the above certification as required will not be allowed access to the site. Bidders will be requested to sign an attendance sheet. No alternative appointment will be given to bidders who do not attend or do not send a representative. Bidders who do not participate in the visit will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

It is important to note that, due to COVID-19, a maximum of one representative per company may attend the site visit. If a large enough number of bidders are interested in attending, Parks Canada may decide to welcome bidders at pre-determined times in order to respect physical distancing protocols.

In accordance with provincial health and safety regulations, visitors must be free of symptoms, wear a mask and respect physical distancing principles when on site. The Project Authority will provide a project overview and lead a Questions and Answers session outside of the buildings. Only one bidder at a time will be allowed to enter the buildings in order to take measurements and photos.

ENQUIRIES

All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority (sonia.beauchesne@pc.gc.ca).

Enquiries regarding this bid must be submitted in writing and should be received no later than four (4) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.

INFORMATION:

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at www.buyandsell.gc.ca/tenders . Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.

***Amendment 001 to create an optional site visit***

***Amendment 002 to extend solicitation period until November 30, 2021 at 2:00 PM EST***

***Amendment 003 to answer questions from potential bidders, add or replace attachements and extend solicitation period***