Garbage, Recycling and Organic Waste Collection – Canadian Coast Guard Base 25 Huron street Victoria B.C.

TITLE

Garbage, Recycling and Organic Waste Collection – Canadian Coast Guard Base 25 Huron street Victoria B.C.

CONTRACTING PERIOD

From November 1, 2022 through to and including March 31, 2024 with options to renew for 3 additional 1 year periods at the sole discretion of Fisheries and Oceans Canada (DFO)

Option periods if exercised will be:

April 1, 2024 through to March 31, 2025

April 1, 2025 through to March 31, 2026

April 1, 2026 through to March 31, 2027

Scope of work under this Contract includes but is not to be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.

MANDATORY SITE VISIT

Please see detail in section 2.6 page 6 titled : Mandatory Site Visit – No Security.

REQUIREMENT

To supply all equipment, materials and labor to provide Waste Management Services including the collection, removal and disposal of general trash, recyclable material and organic waste from the Canadian Coast Guard Base located at 25 Huron Street, Victoria, BC. This service will also include the supply of garbage containers complete with closable/lockable lids with no castors. Each container must be clearly identified for the contents permissible to be deposited. All containers are to be in good condition. They must be immediately replaced if damaged or unsightly at contractor’s expense. The Contractor will supply three additional 6 yard garbage bins either plastic or metal. One to be carried onboard each of the three vessels stationed at the Victoria Coast Guard Base and will be swapped out when alongside. (Grenfell, Eagle, Raven)

This requirement includes the rental and dumping of:

1. Garbage, Recycling and Organics containers. Location, types and frequency of pick-ups are specified in the Request For Proposal.

SITE SAFETY ORIENTATION

The successful Contractor will be required to ensure all employees accessing the site complete the Site Orientation process which takes approximately 30 minutes. The successful Contractor is required to ensure all resources have the required training to perform this task.

SAFETY REGULATIONS AND LABOUR CODES

The Contractor undertakes and agrees to comply with all standing orders or other regulations, in force on the site where the work is to be performed, relating to the safety of persons on the site or the protection of property against loss or damage from any and all caused including fire. The Contractor shall execute the work to meet or exceed the Federal OHS Regulations and all applicable Environmental Requirements including conducting work in adherence with the Best Management Practices; the commitments of Environmental Policy; and applicable environmental legislation and guidelines.

LICENSES AND PERMITS

The Contractor must obtain and maintain all permits, licenses and certificates of approval required for the Work to be performed under any applicable federal, provincial or municipal legislation. The Contractor is responsible for any charges imposed by such legislation or regulations. Upon request, the Contractor must provide a copy of any such permit, license or certificate to Canada.

CONTRACTOR OBLIGATIONS

The contractor must adhere to proper Waste Disposal protocol including the chain of custody for each stream of waste: Garbage, Recycling and Organics.

DISCRETIONARY AUDIT

The Contractor’s certification that the price/rate is not in excess of the lowest price/rate charged anyone else, including the Contractor’s most favored customer, for like quality and quantity of the products/services, is subject of verification by government audit, at the Minister’s discretion, before or after payment is made to the Contractor under the terms and conditions of the Contract. If the said audit demonstrates that the certification is in error, it is agreed that the Contractor shall make repayment to Canada in the amount found to be in excess of the lowest price.

INSPECTION

The Contractor is responsible for ensuring that all material and / or services provided conform to contract requirements. All material is subject to inspection/verification (identity, conditions and count) / acceptance by the Department of Fisheries and Oceans at destination.

SCOPE OF WORK AND FREQUENCIES

The Contractor shall ensure that the garbage, waste paper, crating, building, recyclable materials and organics will be disposed of completely or recycled in such a manner that the Crown is relieved of all further responsibility for such disposal. Any paper, liquid, dry debris, etc., spilled during the emptying of container shall be completely picked up and disposed of immediately. Containers are subject to the approval of Fisheries and Oceans, Victoria Base, Facility Manager. The Contractor shall maintain a covered container at each specified location in “Proposed Waste ‘Pick-up’ Rates” table. All bins must be plugged from leaking and not have any wheels installed, bins must be free from damages, savior rust damage and have large description labeling.

Description of vessel bin:

1. Each bin is located onboard the vessel, under a rental agreement;
2. The statement ( As per required ) is in reference to when the vessel returns to port monthly it swaps out with an empty bin of the same size. So in that case if a price must be determined for quoting purposes I would be willing to change to (twice monthly) to weigh on the contracts benefit.
3. Contractor must agree to be willing to supply a letter of acceptance to allow the bins be taken to sea and in the worst case scenario, they are lost at sea or damaged beyond use that Coast Guard will pay the estimated value of replacement. A quote of value, along with a letter of acceptance to remove from the site and permitted to go to sea onboard a vessel must be presented along with the contract proposal.

Location of work is 25 Huron Street, Victoria, B.C. Contractor can access the site from 6 am to 6 pm daily. Regularly scheduled waste “pick-ups” will be completed between Monday and Friday, 6 am to 6 pm. Contractors will not have access to interior of buildings. All vehicles are required to report to the 24-hour security gate upon entering the site. The scheduled pick-up days will be determined by the Technical Authority and its representatives. This schedule will not be modified unless otherwise authorized by the Technical Authority.

NOTE: During the period of the Contract, quantities, types and sizes of containers, as well as frequency of pickups, may change.