ARCHITECTURAL &ENGEERING CONSULTING SERVICES STANDING OFFER NORTHERN CANADA

Advance Procurement Notice
       
Architectural &Engineering Consulting Services Source List
Northern Canada (excluding Nunavut)


(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation nor a request for proposals.
This is an advance notice for a potential contract with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship process for obtaining (if required) the anticipated security clearance(s). Note that there is no guarantee that this solicitation will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Program and Services
The Consultants will be required to provide “as and when required Architectural and Engineering consulting services in support of the following types of projects in the Nunavut territory:

• Architectural: New construction, retrofits, repairs.
• Civil Engineering Services (Permafrost zones): Limited to underground utilities, fencing, storm drainage and road construction in support of vertical infrastructure.
• Electrical: Power distribution including distribution panels, power panels, transformer, lighting, low voltage cabling, intrusion alarm/access control and inspection;
• Fire and Life Safety: Compliance inspection, fire safety plan review, strategic and technical advice, or guidance;
• Structural (including foundations in permafrost zones): Inspection, design, detailed condition assessments for super and sub structures including communication towers;
• Mechanical:Power generation and UPS, fuel storage, inspection and distribution/pumping, plumbing, HVAC;
• Geotechnical Services;
• Land Surveying services;
• Regulatory Compliance Audit ;
• Management Services;
• Environmental Services.
• Preparation of Statement of Requirement OR Construction Requirement;
• Options Analysis;
• Preparation of Concept;
• Cost Estimation;
• Preparation of Construction Documents OR of Performance Specifications.
• Tender Phase Services; and
• Construction Phase Services

It is anticipated that this solicitation will be initiated in Winter 2026.  This is conditional on receiving approval to proceed by the Department of National Defence (DND).

Contract Award and Anticipated Security Requirements
To be eligible for contract award, a proponent or bidder will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
The anticipated security clearance level for this contract is Designated Organization Screening (DOS).
Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing consultants or contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants or contractors that intend to submit a proposal or a bid on one or more of these projects and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders or proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:

• Advance Procurement Notice (APN) number (Project number on the MERX notice);
• Contract number NO25SL01_85292; and
• Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a consultant or contractor:

1. has started the sponsorship process prior to the solicitation (Contract number(s) listed on their request for sponsorship) being advertised on MERX,
2. has  met all the material requirements of the sponsorship request package, and
3. has submitted a proposal or a bid

DCC will  send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Eric Ndayambaza
Coordinator, Contract Services
Defence Construction Canada
 +(1) 343 -576-9347
Eric.Ndayambaza@dcc-cdc.gc.ca
Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process  and does not provide any representations  or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated  sponsorship process.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.