Municipal District of Fairview No. 136 - Negotiated Request for Proposal - Request for Proposals - Motorized Grader Services

The Municipal District of Fairview No. 136 is seeking Proposals for the provision of motorized grader services for one or more of three designated beats for the purpose of conducting year-round maintenance to the minimum mandated standard. The anticipated term of a contract (if awarded) for the provision of the services is three (3) years, with an option to extend to five (5) years. The anticipated and estimated start date for provision of such services is in 2025 and is subject to negotiation. The services shall be provided in accordance with the Municipality’s policies relating to road maintenance. Maintenance standards of municipal roads vary according to designated road class (Collector Roads, Residential Roads, Field Access Roads and Recreational Roads). Class designation of a particular road within a beat is indicated by colour on the beat maps provided, together with an estimate of total distances of each class of road within a particular beat. To meet the standard of service delivery required will require a minimum of 1586 hours per year, per beat. Hours required to ensure roads are maintained to expected standards will vary according to road condition, which is heavily depended on environmental and climactic factors. The Municipality will consider proposals which propose alternative methods of services provision including, but not limited to: substitutions or modifications to the equipment used, alternative payment structures or schedules, differing terms (length) of contract, alternative contract commencement dates and so forth, provided that the proposals will meet or exceed mandated standards of service delivery. This procurement process is governed by the terms and conditions of the RFP Documents (uploaded) and, among other things, its terms and conditions confirm that this procurement process does not constitute a formal legally binding bidding process. For the purposes of clarity, there will be no legal relationship or obligations created until the Municipal District of Fairview No. 136 and the successful proponent (if any) have executed a written contract.