Enterprise Maintenance Management and Asset Management

Solicitation number RFP-2023-0096

Publication date

Closing date and time 2023/12/19 16:00 EST

Last amendment date


    Description
    The bid document(s) for this opportunity are posted on https://stalbert.bidsandtenders.ca/Module/Tenders/en for viewing and downloading. All correspondence regarding this opportunity will be communicated through Bids&Tenders only. Bids will only be received through the electronic bidding system. Hardcopy submissions are not permitted. All respondents must have a vendor account with the City’s electronic bidding system at: https://stalbert.bidsandtenders.ca/Module/Tenders/en and must be registered as a plan taker for this opportunity. The registration is free. This will enable the respondent to download the solicitation document, to ask questions, to receive addenda email notifications, download addenda, and submit their quotation electronically through the bidding system. ------ This Request for Proposals (the “RFP”) is an invitation by the City of St. Albert (the “City”) to prospective proponents to submit proposals for Enterprise Maintenance Management and Asset Management (EMM-AM) technology platform as further described in Section A of the RFP Particulars (Appendix B) (the “Deliverables”). Effective management of assets and the maintenance of critical infrastructure are vital components of The City’s asset management program.  As such the City is committed to enhancing our approach to asset and maintenance management. To achieve this, we are inviting proposals from qualified and innovative technology providers to assist us in the implementation of a comprehensive asset management and maintenance management platform. The City of St. Albert is an urban municipality of approximately 66,000 residents located immediately adjacent to the northwest border of the City of Edmonton. St. Albert is primarily a residential community with a mixture of both old and newer areas, as well as two light industrial parks, commercial areas and numerous recreational parks. The EMM-AM solution will provide a single platform potentially comprised of multiple modules for business software applications used across the City to plan, manage and maintain assets. The intent of this platform is to unite diverse facets of maintenance management and asset management to provide a holistic and data-driven solution to safeguard critical infrastructure, streamline operations, and ultimately better serve our stakeholders. Some of the key deliverables will include but are not limited to: Replacement of the City’s current computerized maintenance management system (IPS) with an integrated enterprise maintenance management and asset management platform. Replace or integrate with existing asset planning tools detailed in Appendix F. Provide asset stewards with the tools necessary to practice asset management (AM). Reduce the number of software currently being leveraged across the City. Outside of the mandatory compliance evaluation and negotiation process, this RFP will go through three-stage process as further described in Part 2 – Evaluation, Negotiation and Award: Shortlisting for #2 Demonstration (part1) and Pricing, shortlisting for #3 Demonstration (part 2), Concurrent Negotiations through a Commercial Confidential Meetings (“CCM”) and Best and Final Offer (“BAFO”)

    Contract duration

    The estimated contract period will be 84 month(s), with a proposed start date of 2024/09/01.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

    Businesses interested in partnering for this tender opportunity:
    Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.

    Contact information

    Contracting organization

    Organization
    St. Albert
    Address
    5 St. Anne St
    St. Albert, Alberta, T8N3Z9
    Canada
    Contracting authority
    Maricel Megyessi
    Phone
    780186022
    Email
    mmegyessi@stalbert.ca
    Address
    5 St. Anne St
    St. Albert, Alberta, 780186022
    Canada
    Bidding details

    Full details for this tender opportunity are available on a third-party site

    Click on the button below to be directed to this website. Note that on the third-party site you may need an account to view and/or bid on this tender. Information on any fees or additional costs to access the full details is outlined in the Description tab of this tender opportunity.