Organizational and Compensation Review

The Municipal District of Fairview No. 136 is seeking Proposals from qualified entities to conduct a Organizational and Compensation Review. Methodology proposed by Proponents shall, at a minimum, include consultation with municipal stakeholders including Council, the leadership team and key employees as well as extensive document review; it will not involve public engagement. SCOPE OF WORK The Successful Proponent will be required complete the following tasks: A) ORGANIZATIONAL STRUCTURE REVIEW Evaluation of Current Service Levels • Identify the overarching vision of the Municipality and alignment with its strategic goals. • Evaluate departmental operations (including responsiveness and effectiveness) to measure alignment with the Municipality’s strategic goals. • Evaluate existing levels of service and the Municipality’s ability to meet each. • Analyze whether existing service levels are in alignment with Council’s vision and strategic goals. Analysis of Current Human Resources • Review and evaluate the present utilization and adequacy of human resources within each department and the Municipality as a whole. • Recommend changes to human resources to achieve desired service levels. • Develop a recommended organizational structure. Identification of Service Level Gaps • Develop a SWOT (or similar) analysis related to the Municipality’s services and service levels following consultation with municipal stakeholders. • Perform a gap (or similar) analysis and recommend areas of improvement to operational effectiveness (within departments) relative to service levels. • Develop a SWOT (or similar) analysis and evaluation on the employee experience and culture within the organization. • Perform a gap (or similar) analysis and recommend methods to enhance the employee experience and culture through organizational means and structures. • Develop a SWOT (or similar) analysis and evaluation that captures the public and stakeholder experience. • Perform a gap (or similar) analysis and recommend methods to enhance the public and stakeholder experience through organizational means and structures. Analysis of Potential Efficiency Opportunities • Identify and recommend industry best practices utilized by other organizations to enhance alignment with strategic priorities, increase overall effectiveness, focus service level delivery, and enhance employee experience and culture. • Comment on how best the Municipality can create clear linkages to its vision and strategic plan through departments, budgets, policies, and day-to-day operations. (B) COMPENSATION REVIEW Evaluation of Compensation Structure • Review the current compensation structure (including pension and benefits) for all employees. • Analyze the municipal compensation structure in relation to comparable municipalities. • Recommend changes to be made to compensation structure. • Recommend a process to be adopted by the municipality to evaluate and establish compensation of current, changing and new positions. (C) REPORT The Successful Proponent will prepare and provide to the Chief Administrative Officer a Final Report no later than February 20th, 2024. This Report shall consist of: • Process used to produce the deliverables (including, but not limited to: documents reviewed, research conducted, engagement etc.), • Results of the Organizational and Compensation Review, which shall include findings, analyses, conclusions and recommendations, and • Detailed implementation plans – immediate, short-term, medium-term and long-term. The Successful Proponent will appear before Council at the February 27th, 2024 regular Council Meeting (subject to scheduling and subsequent confirmation) to present the Final Report.