Civic Plaza Temporary Ice Rink

REQUEST FOR PROPOSALS

PURPOSE

The City is seeking Proposals from experienced and qualified Proponents for the supply and installation of a temporary real ice skating rink located at Surrey Civic Plaza.

SPECIFICATIONS OF GOODS

The Proponent shall provide a temporary ice rink and any equipment necessary for its installation, function, deinstallation and removal.

The Proponent should ensure that all Goods and equipment are not damaged, or defective, and of the best quality (compatible with specifications) for purposes intended. All Goods must be CSA approved where applicable.

The successful Proponent will remove and replace defective Goods at its own expense. If the successful Proponent does not carry out its obligations within a reasonable time, the City may remove and replace the defective Goods at the Proponent’s cost.

The City will not be responsible for restocking charges for Goods returned or exchanged under the terms of this RFP.

INFORMATION MEETING

An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”). While attendance is at the discretion of Proponents, Proponents who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. At the time of issuance of this RFP a meeting has been scheduled as follows:

When: May 20th, 2026
Where: Surrey Civic Plaza, 13450 – 104 Avenue
Time: 1:30pm – 2:30pm (PDT)

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Proposal. Proponents are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Note: No minutes of the Information Meeting will be provided

The Proponents are responsible for any fees incurred as a result of the Information Meeting.

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca