North Surrey Sport and Ice Complex Digital Display

REQUEST FOR PROPOSALS

SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES

The Proponent shall furnish all necessary labour, materials, supplies, coordination, connections, equipment, software, control subsystems with all necessary infrastructure (power, data, structural support), and transportation necessary for the supply, delivery, installation, testing, commissioning, training and warranty support of one (1) Ice Complex Digital Display LED Screen & Content Management System (the “Goods and Services”) as generally described in this Schedule A.

The City identified the following objectives for a successful implementation of the project:
 (i) Provide quality products at best value;
(ii) Provide on-time deliveries;
(iii) Ability to reduce manufacturer’s lead times;
(iv) Secured source of supply;
(v) Offer firm pricing;
(vi) On-time installation
(vii) Provide warranty and other value-added services;
(viii) Provide service/repair response time (Preferred 24 hours); and
(ix) Provide superior level of customer service.
ICE COMPLEX DIGITAL LED SCREEN EQUIPMENT REQUIREMENTS

The successful Proponent will supply, deliver, and install one (1) Ice Complex Digital Display LED Screens that are new and of recent manufacture, and carrying full manufacturers’ warranty.

The Ice Complex Digital LED Screens and Basic Content Management System should:

Have an approximate desired size of 24’x13.5’ or to fit manufacturer recommendations or personal sizing;

Have a maximum 4 mm pixel pitch or manufacturer’s equivalent;

Have a minimum of 1500 nits;

Have basic content management system; and

Capable of integrating to the City’s current audio system.INFORMATION MEETING
 
An information meeting will be hosted by the City Representative to discuss the City’s requirements under this RFP (the “Information Meeting”). While attendance is at the discretion of Proponents, Proponents who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting. At the time of issuance of this RFP a meeting has been scheduled as follows:
 When:    June 24th, 2026
Where:  North Surrey Sport & Ice Complex, Entrance
               10950 126A Street, Surrey, B.C., V3V 0E5
Time:     9:30 a.m.
It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Proposal. Proponents are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Note: No minutes of the Information Meeting will be provided

The Proponents are responsible for any fees incurred as a result of the Information Meeting.

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFP. It is the responsibility of Proponents to check the Websites for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal the Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca