Supply and Delivery of Freestanding Ornamental Street Light Poles

REQUEST FOR QUOTATIONS

CITY OBJECTIVES

The City of Surrey invites Quotations from experienced and qualified steel pole manufacturing companies with the capability to efficiently and cost effectively supply, manufacture, and deliver various sizes and styles of ornamental street light poles, otherwise known as the “Goods”, on an “as and when” required basis and as per the requirements set out herein. The scope of the services is to include, but is not limited to, supplying the goods.

SPECIFICATIONS OF GOODS

The demand for poles at times may be of an urgent nature. The City is interested in having a secured source of supply with fixed pricing and possible defined methods to reduce lead time in anticipation of the ongoing need to replace poles due to damage or corrosion.

This RFQ includes a requirement for poles with the Master Municipal Construction Documents (MMCD) Platinum Edition Volume II and the British Columbia Ministry of Transportation and Highways (MOTH) specifications that have already been adopted by the City and the City’s custom poles that are currently in use. Where there is no MMCD specification(s) for Goods requested, Quotations are to utilize industry standards or best practices for that specific Good.

The specifications and requirements stated herein are current as of the date hereof, but they may be changed or be refined.

Ornamental street light poles (the “Goods”) shall be constructed to the following specifications:

• All poles shall be single davit or post top, 1-piece construction.
• All poles shall otherwise meet MMCD specifications and standard detail drawing specifications.
• Poles shall be galvanized and powder coated.
• Poles shall be powder coated in RAL7040, RAL6004, RAL7016, or semi-gloss black colours.
• Pole manufacturers shall appear within the “Pole Structures” category on the latest British Columbia Ministry of Transportation and Infrastructure Recognized Products List.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid website at www.bcbid.gov.bc.ca and the City website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form a part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.