Paint with Related Supplies, Equipment, and Services - RFP 091323

Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Paint with Related Supplies, Equipment, and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal (https://proportal.sourcewell-mn.gov). Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 13, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered.

In Canada, Sourcewell’s contracts are available for use by members of the Canoe Procurement Group of Canada, and their partner associations. Canoe members are regional, local, district or other forms of municipal government, school boards, publicly-funded academic, health and social service entities across Canada, as well as any corporation or entity owned or controlled by one or more of the preceding entities – as well as partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, North West Territories Association of Communities, Nunavut Association of Municipalities, CivicInfo BC, and their members.

Requested Equipment, Products, or Services:

1.  Sourcewell is seeking proposals for Paint with Related Supplies, Equipment, and Services, including, but not to be limited to:

a.    Interior and exterior paint, coatings, primers, stains, sealers, and faux finishes, for application on any structural surface; and,
b.    Related supplies and equipment complementary to 1. a. above, including, but not limited to: brushes, roller frames, roller covers, tape, sandpaper and abrasives, plastic sheeting, caulks, caulking tools, sealants, patch and repair products, climbing equipment, drywall compound, solvents and removers, scent, insecticide and fungicide additives, cleaning supplies, safety equipment, painter’s wear, and spray equipment.

2.  The primary focus of this solicitation is on Paint with Related Supplies, Equipment, and Services. Proposers may offer related materials and services to the extent that they are complementary to 1a. and 1b. above, such as;

a.    Wallpaper, wallpaper tools and adhesives;
b.    Paint for roadway, industrial, airport runway, athletic field or automotive applications.

3.  The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to   consider    additional extensions beyond seven years as required under exceptional circumstances.

4.  A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal (https://proportal.sourcewell-mn.gov).  Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

5.  Following submission of proposals, negotiations may be permitted.