2023-LS-343 RFP Library Digital Collections Software Platform

Solicitation number 186069

Publication date

Closing date and time 2024/01/22 17:00 EST

Description
*** YOU MUST GO TO WWW.MERX.COM TO VIEW THE RFP DOCUMENTS AND SUBMIT A BID. Solicitation Number 2023-LS-343 or Reference Number 0000260869 ***

SFU Library currently hosts an Islandora 7-based repository, Digital Collections, that it is seeking to upgrade to Islandora 2. Additional content from a second Islandora 7-based repository, SFU Digitized Newspapers, will also be moved to Digital Collections and decommissioned. SFU intends to host the new Digital Collections repository on premises, in the SFU Cloud, which is provided by SFU IT Services. The new Islandora 2 repository will house approximately 500,000 objects (including newspaper pages) in approximately 70 collections.

The successful proponent will be responsible for:
  • Migrating the content from the existing https://digital.lib.sfu.ca (and selected content from https://newspapers.lib.sfu.ca) into the new Digital Collections repository
    • The Drupal field-level metadata for items in this repository is in collection-specific spreadsheets prepared by SFU Library staff.
    • Sample metadata for 9 of the collections to be migrated is available.
    • The binary content files will be migrated from https://digital.lib.sfu.ca over HTTP.
      • All metadata and binary files for content from SFU Digitized Newspapers will be provided to the vendor separately.
  • Deliverables as detailed in Appendix D, grouped into the following categories
    • Content and metadata structure
    • Findability and UX
    • Access control
    • Scalability
    • Preservation
    • Miscellaneous
Where available, SFU prefers to adopt solutions and components that are already available within the Islandora community. However, functionality that does not already exist will be developed by the successful proponent during this migration project and shared, where applicable, with the Islandora community using its commonly used Open Source licenses. The deliverables that are, to the best of our knowledge, not available within Islandora at the current time and that will need to be developed by the successful proponent are:
  • Multilingual metadata alongside English metadata (deliverable C35)
  • Support for “custom metadata” (deliverable C11)
  • The ability to warn the user that the item they are about to view may contain sensitive content (deliverable Admin04).
  • The ability to support Local Contexts Labels and Notices (deliverables C36 and C37).
  • Access control by Drupal role at both the collection and item level
  • Access control by IP range role at both the collection and item level, and support for Ezproxy (deliverables AC01 – AC 04)

Contract duration

Refer to the description above for full details.

Trade agreements

  • Please refer to tender description or tender documents
Contact information

Contracting organization

Organization
Simon Fraser University
Contracting authority
Laura Simonsen
Email
laura_simonsen@sfu.ca
Bidding details

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Summary information

Notice type
Other
Language(s)
English