Supply of a New Cargo Van with Upfitting

Solicitation number 2023-041

Publication date

Closing date and time 2023/06/08 17:00 EDT

Description
Notice of Intent (“NOI”)
Issue date:                                       May 29, 2023
NOI Closing Date and Time:         June 8, 2023 at 2:00 pm, local time.
 
  1. Overview of Contemplated Contract:
Notice is hereby given that the Town of Osoyoos (the “Town”) is contemplating making a direct award of a contract to Metro Motors Ltd (the “Supplier”) for the supply of a new cargo van with upfitting.

The high-level details of the equipment to be provided under the contemplated contract are generally described below:
  • 2023 Transit 350 Cargo Van AWD, 148” Wheelbase
  • Engine 3.5L Ecoboost V6
  • GVWR 9,500 lbs
  • Includes the following upfit options:
    • Steel shelving
    • Draw-units
    • Plastic bin and centre divide
    • Hooks
    • Walkthrough partition
    • LED lights in bumper, grill, worklight,
    • Drop down ladder rack
    • Window grills
  • Available for delivery within 1 week.
 
  1. Contract Term and Maximum Contract Value:
The equipment will be delivered within 1 week.  The total value of the contract for this equipment will not exceed $89,000 plus GST/PST.
 
  1. Rationale for Contemplating a Direct Award:
The Town is contemplating a direct award with the Supplier for the following reasons:
  • The Town believes, but cannot strictly prove, the Supplier is the only vendor that can provide the equipment required of this contract within the contemplated total contract value and timeframe, as the equipment is required for operation reasons as soon as possible.
 
  1. Challenges to this NOI:
An organization or individual may submit a written response in reply to this NOI (a “Challenge”) should the organization/individual feel that they meet the contract service pre-requisites detailed in section 3 and should therefore be provided an opportunity to submit a proposal through a public competition.
 
  1. Submission of Challenges:
    1. Any Challenge submitted to this NOI is required to be in English and must be submitted in writing via email to the Official Contact only.  The ‘Official Contact’ is: Jared Brounstein - Director of Public Works, Town of Osoyoos.  Email Address: pubworks@osoyoos.ca  
    2. Challenges to the NOI must be received by the Official Contact, at the email address above, before the NOI Closing Date and Time.  Challenges received after the NOI Closing Date and Time will be disregarded.
    3. Challenges to this NOI must include the following information at a minimum:
      • The legal name of the individual/organization submitting the Challenge.
      • The reason for the Challenge.
      • A statement confirming that the individual/organization submitting the Challenge can supply the same equipment within 1 week at a price which is lower than the contemplated contract value.
      • Signature and date of the individual or officer of the organization submitting the Challenge.
  2. Review of Challenges:
    1. If the Town receives a Challenge to the NOI before the Closing Date and Time, the Town must assess whether the challenge is justified; and whether a competitive process should be undertaken.
    2. If no Challenges to the NOI are received prior to the Closing Date and Time or no Challenge is submitted which meets the requirements outlined in a) iii. that, in the sole opinion of the Town, warrants the Town issuing a public competition for the contemplated contract; then the Town may commence contract negotiations with the Supplier for the equipment described in the NOI.
 
  1. Enquiries Made to the Official Contact:
Any enquiries regarding this NOI must be made to the Official Contact only (as named in section 4).  Enquiries received, and any responses given, which provide new information will be recorded and posted to BC Bid or otherwise distributed to Respondents.  Despite the foregoing, the Town may choose in its sole discretion not to respond, respond in whole or in part, or reformulate enquiries in whole or in part.  The Town may in its sole discretion choose whether to post any such enquiries and responses to BC Bid or otherwise distribute to Respondents.
 
  1. Ownership of Challenges
Challenges to this NOI become the property of the Town and will be held, subject to the provisions of the Freedom of Information and Protection of Privacy Act.
 
  1. Respondent Expenses
The Town will not be responsible for any costs or expenses incurred by any individual/organization challenging this NOI.
 

Contract duration

The estimated contract period will be 1 month(s).

Trade agreements

  • Please refer to tender description or tender documents
Contact information

Contracting organization

Organization
Town of Osoyoos
Address
8707 Main St
Osoyoos, British Columbia, V0H 1V4
Canada
Email
pubworks@osoyoos.ca
Address
8707 Main St
Osoyoos, British Columbia,
Canada
Bidding details

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Summary information

Notice type
Other
Language(s)
English
Contract duration
1 month(s)