Supply and Delivery of Schneider Cooling Equipment for E-Comm Data Center

Notice is hereby given by the City of Vancouver (“City”) of its intent to contract with Tier 5 Systems Ltd. for the one-time supply and delivery of the following Schneider brand cooling equipment for the City's data center in the Emergency Communications for British Columbia Incorporated (E-Comm) building located at 3301 E. Pender Street, Vancouver, BC: QuantityProduct #Description4ACRD3015InRow DX 300mm 30kW Indoor Unit, 100-120v/200-240v, Standard, CE/UL4ACAC75016Flooded Receiver, 20L, 219mm diameter, 640mm length, ASME with 200w heater4ACAC10049Winter Accessory Kit - Heaters, Brackets, Wiring4ACAC10035Compressor Acoustic Hood - RD25kW4ACCU300InRow DX 300mm Condensing Unit, 200-240v, Single Power, UL4WSTRTUP5X8-AX-34Start-up Service 5X8 for (1) In Row ACRD 300 and 301 series4WOE2YR-AX-342-Year On-Site Warranty Extension for (1) I Row ACRD 300 and 301 Series
REASONS FOR THE DIRECT AWARD:  The City is planning for a required replacement of the in-row cooling systems currently within the City’s Ice-Room data centre located inside E-Comm.  The Ice-Room data centre provides critical infrastructure to multiple civic and public safety services.  The current in-row cooling units have reached end-of-life, and require timely replacement to maintain system reliability and thermal efficiency.  Design work has already been completed, and the specific Schneider brand products listed above meet the required technical design specifications.  The manufacturer has stated that the last production run will scheduled no later than July 1, 2026, after which time a different model of in-row cooling units will be manufactured which will not fit into the required technical design specifications.  The production and delivery lead time is approximately four (4)  months:  therefore, the City needs to place an order before June 30, 2026 in order to complete the cooling systems replacement project to minimize disruption to current operations.

This is a one-time purchase valued at approximately CAD$229,731, plus applicable taxes.

Anyone wishing to request more information and/or has any questions with regard to this NOITC may use the Q&A Board of the event on the City of Vancouver supplier portal prior to the closing date and time.

Further information on this procurement opportunity is available at this link

All responses to this procurement opportunity must be submitted through the City of Vancouver Supplier Portal.