PHSA 10853 Smartsheet for PMO Process Automation

Solicitation number PHSA 10853

Publication date

Closing date and time 2023/05/15 15:00 EDT


    Description

    Notice of Intent to Direct Award
    Issued: May 10, 2023
    File # PHSA 10853
    NOI Title: Smartsheet for PMO Process Automation
    Provincial Health Services Authority

    Notice is hereby given that Fraser Health Authority (the “Health Authority”), through its agent Provincial Health Services Authority (“PHSA”), intends to directly award a Contract to the following supplier to provide Automation for Project Management Operation Processes via Smartsheet for an estimated value of $120,180.00.

    Smartsheet, Inc.
    500 108th Ave NE, #200
    Bellevue, WA
    98004, USA


    In accordance with applicable trade agreements PHSA, as agent for the Health Authority has chosen not to proceed with a competitive process for the following reason

    • the goods or services can be supplied only by the selected supplier and no alternative or substitute exists for the following reason:
    1. to ensure compatibility with existing products/systems
    Due to the complexity of the projects, setting up a Control Center that automates project template set to interconnect with sheets, workflows, and reporting, will allow viewing reports through real-time dashboards at the project, and portfolio levels incorporating metrics, charts, and reports. The current smart sheets software in use by the FHA is able to generate a capability to upgrade the new processes within the current systems. This process is an increase of capability of the current Smartsheet system utilized in FHA, the system is proprietary, therefore, this is the only company that can provide the extra functionalities required.


    Vendors who wish to challenge this decision should submit a detailed written objection for the attention of Estefania Munguia, Buyer, by email to estefania.gonzalez@phsa.ca before 12:00 pm Pacific Time, May 15, 2023. PHSA will review any and all issues received by this date and provide due consideration to each objection.
    Please Reference File: # PHSA 10853 on all written correspondence.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Please refer to tender description or tender documents
    Contact information

    Contracting organization

    Organization
    Fraser Health Authority
    Address
    1795 Willingdon Ave
    Burnaby, British Columbia, V5C 6E3
    Canada
    Contracting authority
    Estefania Munguia
    Email
    estefania.gonzalez@phsa.ca
    Address
    1795 Willingdon Ave
    Burnaby, British Columbia,
    Canada
    Bidding details

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    Summary information

    Notice type
    Other
    Language(s)
    English