Retro-Reflective Edge and Directional Approach System (REDAS) Runway Markers

Trade Agreement: Canadian FTA, Canada-Korea FTA
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
ARC Aviation Renewables Corp.
533b Chatham St
Victoria, British Columbia
Canada
V8T 1E1
Nature of Requirements:

Runway Marker Manufacturing

W3999-260034
Bidzinski, Adam
Telephone No. - (204) 833-2500 ex 2053

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement

The Royal Canadian Air Force (RCAF) requires a replenishment of back up Retro-Reflective Edge and Directional Approach System (REDAS) runway markers to be used in the event airfield lighting becomes unserviceable

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its services meet the following mandatory requirements:

The Contractor must provide the requested quantity of REDAS Markers.

The quantity and colour diversity details of the REDAS markers will be confirmed to the Contractor by the CAF representative.

Markers must be visible from a minimum range of 5 kilometers (km).

Markers must consist of a body, molded base and reflective strips.

Markers must not weigh more than 15 pounds (lbs), with the feature of being stackable for ease of transportation and storage.

Markers must be weather proof and resistant to corrosion.

Markers must be able to withstand winds of up to 200km an hour.

Markers must have a base of 2 feet on each side (2’x2’x2’x2’) and must be minimum 5 inches tall.

Markers must be a minimum of 2 feet (2’) in height, from bottom of base to top of body

4. Justification for the Pre-Identified Supplier

In addition to providing all of the mandatory requirements listed in section 3 above, the proposed supplier is believed to be the only manufacturer that can supply the requirements listed in section 3.

5. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d) - only one person is capable of performing the work.

6. Period of the proposed contract or delivery date

The proposed delivery period of contract is on or before March 31, 2026.

7. Cost estimate of the proposed contract

The estimated value of the contract is $121,000.00 (GST/HST extra).

8. Name and address of the pre-identified supplier:

ARC Aviation Renewables
533b Chatham Street
Victoria, British Columbia, Canada, V8T 1E1

9. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is 2026-03-20 at 5:00 pm EST.

11. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Mr. Adam Bidzinski
Procurement Officer
Department of National Defence, 1 Canadian Air Division

Telephone: 204-833-2500 ex. 2053
E-mail: adam.bidzinski@forces.gc.ca
Delivery Date: On or Before 31 March 2026

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The DND file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.