Refrigerator and Freezer Repairs - GVI

This requirement is for: The Correctional Service Canada (CSC), Grand Valley Institution, Kitchener, Ontario.

Trade agreement:
This procurement is not subject to any trade agreement.

Tendering procedures:
All interested suppliers may submit a bid.

Competitive Procurement Strategy:
Lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business:
This procurement is not subject to any set-asides for Indigenous Suppliers.

Comprehensive Land Claim Agreement:
This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements:
This contract does not include security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada (CSC) has a requirement to install four (4) new outdoor compressor units, along with four (4) new condensers, that are used to cool two (2) walk-in refrigerators and two (2) walk-in freezers at Grand Valley Institution (GVI).

Background
The current system using a cooling tower connected to Keeprite Keza condensers has failed and needs to be modified to ensure the walk-in fridge and freezers work. These refrigerators and freezers are vital to the day-to-day operation of the GVI Food Services department.

Scope of Work
The Contractor must:
1. hold a valid and current Ozone Depletion Prevention (ODP) certification and provide a copy of this certification to the Project Authority upon request.
2. remove all existing refrigerant in the system as per ODP regulations.
3. remove the four (4) existing condensers that are located above the refrigerators and freezers as per ODP regulations.
4. install four (4) new condensers sized to the existing equipment requirements, including all associated components (including, but not limited to pipes, electrical and controls) as per the manufacturer’s installation requirements and guidelines and other applicable codes.
a) pipe insulation must be ¾ inch on refrigerant lines.
b) pipe insulation must be ½ inch on condensate lines.
5. install four (4) new compressors outdoors, sized to the existing equipment requirements, including all associated components (including, but not limited to pipes, electrical and controls) as per the manufacturer’s installation requirements and guidelines and other applicable codes.
a) pipe insulation must be ¾ inch on refrigerant lines.
b) pipe insulation must be½ inch on condensate lines.
6. provide compressors compatible with the four (4) new condensers and connect these compressors to the new condensers.
7. start up and commission all of the new units and provide a full diagnostic report.
8. install a four (4) by eight (8) foot concrete pad in front of the Food Services building to house the four (4) new compressors
9. install two (2) bollards adjacent to the concrete pad to prevent possible vehicle damage to the compressors.
10. follow CSC Environmental Protection (EP) department’s requirements for working with Halocarbons:
a) Each unit requires its own “400 – Halocarbon Activities form – Ontario”, and each service activity per unit requires its own “400 – Halocarbon Activities form – Ontario”.
b) If a refrigeration leak is found, the Contractor must immediately notify the Project Authority. The Contractor and Project Authority will determine the best action to isolate, or fix the leak, or both. The contractor must isolate the leak within 7 calendar days of notification.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: see solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

Construction Time:
The Contractor must perform and complete the Work within eight (8) weeks from the date of notification of acceptance of the offer.

File Number: 21465-26-5103624

Contracting Authority: Robin Riha
Telephone number: 613-328-9727
E-mail: robin.riha@csc-scc.gc.ca

NOTE TO BIDDERS:
Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:
 Understand the federal procurement process;
 Learn about searching for opportunities;
 Find out how to bid on opportunities;
 Discover how to prepare to sell to the government.

The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).