AV Rental Services for Enhanced Safety of Vehicles Conference

Solicitation number EH71326-1601

Publication date

Closing date and time 2026/04/02 14:00 EDT

Last amendment date

Description

This bid solicitation is issued in accordance with the conditions of Supply Arrangement No. E60HN-14AVSI. Only suppliers who are pre-qualified and have been issued a supply arrangement at the time this bid solicitation is issued are eligible to bid.

The Events and Conference Management (ECM) division of Public Services and Procurement Canada (PSPC) on behalf of Transport Canada (TC), is seeking to engage the services of an experienced event technology Contractor to supply and operate on a short-term rental basis, the following equipment:
• live event capture/encoding/streaming/archiving (LESA);
• broadcast lighting systems (LS);
• presentation management/distribution system (PMDS)
• sound reinforcement systems (SRS);
• video/data production/distribution systems (VDPS).

Additionally, it will be the Contractor's responsibility to ensure that all the necessary qualified technical personnel are on-site to meet the installation schedule that will commence on May 10th, 2026 and conclude at the close of the final meetings scheduled for May 15th, 2026. An installation and event
schedule shall be supplied to the Contractor upon award of the contract.

Contract duration

The estimated contract period will be 0 month(s), with a proposed start date of 2026/05/10.

Trade agreements

  • World Trade Organization Agreement on Government Procurement (WTO GPA)
  • Canada-Chile Free Trade Agreement (CCFTA)
  • Canada-Peru Free Trade Agreement (CPFTA)
  • Canada-Colombia Free Trade Agreement
  • Canada-Panama Free Trade Agreement
  • Canada-Honduras Free Trade Agreement
  • Canada-Korea Free Trade Agreement (CKFTA)
  • Canadian Free Trade Agreement (CFTA)
  • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
  • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
  • Canada-Ukraine Free Trade Agreement (CUFTA)
  • Canada-UK Trade Continuity Agreement (Canada-UK TCA)

Reason for limited tendering

A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

  • None
Contact information

Contracting organization

Organization
Department of Public Works and Government Services (PSPC)
Address

11 Rue Laurier

Gatineau, Quebec, J8X 4A6
Canada
Contracting authority
Kevin Godard
Phone
(613) 858-7891
Email
kevin.godard@tpsgc-pwgsc.gc.ca
Address

11 Rue Laurier

Gatineau, Quebec, J8X 4A6
Canada
Bidding details
Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.
Caption
Document title Amendment no. Language Unique downloads Date added
EH71326-1601 - NPP.pdf 001 EN 14 2026/03/18
EH71326-1601 - APM.pdf 001 FR 5 2026/03/18
Access the Getting started page for details on how to bid, and more.

Summary information

Notice type
RFP against Supply Arrangement
Language(s)
English, French
Region(s) of delivery
Canada
,
Ontario (except NCR)
Region of opportunity
Ontario (except NCR)
Contract duration
0 month(s)
Procurement method
Competitive – Selective Tendering
Selection criteria
Lowest Price
Commodity - UNSPSC
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