Virtual simultaneous interpretation services for scientific conferences and fish stock assessment meetings organized by the Maurice-Lamontagne Institute of Fisheries and Oceans Canada

Solicitation #: 30007702

This requirement is for Fisheries and Oceans Canada

Title: Virtual simultaneous interpretation services for scientific conferences and fish stock assessment meetings organized by the Maurice-Lamontagne Institute of Fisheries and Oceans Canada

Objective:

There are two main objectives of the contract:
1) Fish Stock Assessments

The fish stock assessment meetings held in the Québec region are annual scientific events led by Fisheries and Oceans Canada. Their purpose is to evaluate fish population status and provide recommendations based on scientific data in marine biology and physical oceanography. These assessments play a critical role in the sustainable management of fishery resources.

Meetings are recorded and may be used as reference in legal proceedings, if necessary. Given the importance of these for the fishing industry and other stakeholders, it is essential to provide linguistic accessibility by offering simultaneous interpretation services in both official languages of Canada (French and English).

2) Scientific Conferences

Scientific conferences hosted by the Maurice Lamontagne Institute are high-level events that bring together researchers, experts, government representatives, and members of the fishing industry to discuss issues related to marine ecosystems. Theses meetings are an opportunity to share the latest findings in marine biology, oceanography, fisheries resource management, and environmental science.

Scope of Work:
The Contractor must provide remote simultaneous interpretation services in Canada’s two (2) official languages (French and English), using a platform such as Zoom. These services apply to two (2) distinct types of events:
• Commercial Fish Stock Assessments: Two (2) interpreters are required, as these meetings typically span multiple days, with sessions lasting approximately 7 hours per day in 30-minute intervals. They involve complex discussions among scientists, government officials, and stakeholders from the fishing industry
• Scientific Conferences: One (1) interpreter is sufficient, as these events last a maximum of 60 minutes and typically involve a limited number of speakers in the fields of marine biology, physical oceanography, and marine ecosystems.
Security Requirement:
There is no security associated with this requirement.
Period of Contract:
The period of contract shall be from date of award to March 31, 2027. There are two (2) option periods of one (1) year to be exercised at the discretion of the Department.
Trade Agreements:
The requirement is subject to the Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Panama Free Trade Agreement, Canada-Korea Free Trade Agreement (CKFTA), Canada-Honduras Free Trade Agreement and the Canadian Free Trade Agreement (CFTA).

Contract Authority:
Name: Manon Paulin
Phone Number: 438.468.3247
Email Address: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca and Manon.Paulin@dfo-mpo.gc.ca

Inquiries:
Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.