26-0263 - Audio Visual services for a CRTC Hybrid Public Hearing

Audio Visual services for a CRTC Hybrid Public Hearing

This requirement is for: Canadian Radio-television and Telecommunications Commission
This requirement is open only to those Supply Arrangement Holders under E60HN-14AVSl. Only suppliers who are pre-qualified and have been issued a supply arrangement at the time this bid solicitation is issued are eligible to bid.

The requirement is intended to result in the award of one (1) contract.
The following SA Holders have been invited to submit a proposal:
o LMB Interpretation Systems and Services Inc.
o Inland Audio Visual Limited
o SW Audio Visual
o Western Proshow Audio Visual
o Pater Audio Inc.
o Duoson Multimedia
o Encore Canada
o Bespoke Audio Visual
o Baldwin Audio Visual Rentals
o Quest Audio Visual Inc
o Solotech
o Electronic Language Communications Ltd
o Global Audiovisual
Description of the Requirement:

The objective of this contract is to procure audiovisual services to support a CRTC hybrid public hearing scheduled to take place on weekdays from Tuesday, January 12, 2027, to Friday, January 22, 2027. Setup activities will occur on Sunday, January 10, 2027, followed by testing and a dry run on Monday, January 11, 2027. The anticipated hearing dates are January 12 to 22, 2027; however, the final number of hearing days will be confirmed in October 2026. For evaluation purposes, suppliers must base their proposals on nine (9) hearing days and two (2) setup days; however, invoicing will be based on the actual number of days confirmed in October 2026.
The hearing will be held at the Best Western Premier Calgary Plaza Hotel & Conference Centre in Calgary, Alberta.

Security:

There are security requirements associated with this requirement. Please note that SA Holders do not need to have the required clearance to submit a bid. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 – Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website.

Level of Security Requirement:

Minimum Corporate Security Required: Designated organization screening (DOS)
Minimum Resource Security Required: Reliability
Document Safeguarding Security Level Required: N/A

Applicable Trade Agreements:

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Colombia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA), the Canada-Honduras Free-Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), the Canadian Free Trade Agreement (CFTA), the Canada-Ukraine Free Trade Agreement (CUFTA), the Agreement on Trade Continuity between Canada and the United Kingdom of Great Britain and Northern Ireland and the Canada-Korea Free Trade Agreement (CKFTA).

Proposed period of contract:

The proposed period of contract shall be from January 10, 2027, to January 22, 2027.

Contracting Authority Information:

File Number: 26-0263
Contracting Authority: Gan-Ochir Battumur
Phone Number: 819-360-0834
E-Mail: Approvisionnements-Procurements@crtc.gc.ca

Inquiries:

Inquiries regarding this Request for Proposal (RFP) requirement must be submitted to the Contracting Authority named above. RFP documents will be e-mailed directly by the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “CANADABUYS.CANADA.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.

Debriefings:

Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.