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ADVANCE PROCUREMENT NOTICE Designated Substance Assessment & Monitoring Consultant Services Source List Alberta, Saskatchewan, and Manitoba (WITH SECURITY REQUIREMENTS)

Solicitation number KN71427

Publication date

Closing date and time 2023/08/15 16:00 EDT

Last amendment date


    Designated Substance Assessment & Monitoring Consultant Services Source List
    Alberta, Saskatchewan, and Manitoba

    This is not a bid solicitation. This is an advance notice of a potential Source List with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this procurement will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

    Source List to aid the Department of National Defence (DND) in acquiring consultant expertise in designated substance assessment & monitoring services on an “as and when required basis”.

    The designated substance assessment & monitoring consultant services may include the following types of projects:
    1. Comprehensive Hazardous Material (Hazmat) Assessments;
    2. Designated Substance Survey/Hazmat Risk Assessments and work classification determination;
    3. Designated Substance Survey/Hazmat Inventories;
    4. Recommendations, professional advice and mitigation measures to manage identified Designated Substance Survey/Hazmat (health and safety procedures for workers and other personnel; removal/abatement, disposal);
    5. Cost estimates to implement the mitigation measures;
    6. Inspection and air monitoring associated with hazardous material abatement;
    7. Preparation of specifications and drawings associated with mitigation measures to remove and dispose the Designated Substance including conducting site inspections, confirmation service and analysis (air monitoring) before, during and after Designated Substance Survey/Hazmat abatement; and
    8. Preparation of Designated Substances Reports, notice of project and description of procedures as required by the Occupational Health and Safety Act of the province the project is located in.
    9. The Projects may also include urgent requirements for assessments of hazardous materials.

    The estimated value for this Source List is approximately $1,500,000 over three (3) years with the Potential of two (2) additional one (1) year option for extensions and an increase in value of up to $1,000,000.00 at any time. The estimated total potential opportunity is approximately $2,500,000.00 over the 5-year period.

    It is anticipated that this solicitation will be initiated end of summer of 2023. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).

    In order to be eligible for contract award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation/tender documents.

    As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
    • for consultants: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and

    Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

    Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

    To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at:

    In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
    - Contract number KN71427;
    - Level of clearance requested to be sponsored for.

    Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:
    • 30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and

    Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

    Any questions pertaining to the sponsoring process through the ISP can be addressed to:
    Telephone Number: (613) 998-8974; or
    Email address:

    Any questions relating to this Advance Procurement Notice can be addressed to:
    Samantha Dien-Taday
    Coordinator, Contract Services
    Defence Construction Canada
    (780) 495-5836

    DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.

    Contract duration

    The estimated contract period will be 36 month(s).

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

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    Contact information

    Contracting organization

    Defence Construction Canada

    13220 St. Albert Trail Ste. 302

    Edmonton, AB, T5L 4W1
    Contracting authority
    Samantha Dien-Taday
    (780) 495-5836
    Bidding details

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    Summary information

    Notice type
    Not Applicable
    English, French
    Region(s) of delivery
    Region of opportunity
    Contract duration
    36 month(s)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Not applicable
    Commodity - UNSPSC
    Click the links below to see a list of notices associated with the UNSPSC.

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