ADVANCE PROCUREMENT NOTICE Designated Substance Assessment & Monitoring Consultant Services Source List Alberta, Saskatchewan, and Manitoba (WITH SECURITY REQUIREMENTS)

ADVANCE PROCUREMENT NOTICE
Designated Substance Assessment & Monitoring Consultant Services Source List
Alberta, Saskatchewan, and Manitoba
(WITH SECURITY REQUIREMENTS)

PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE
This is not a bid solicitation. This is an advance notice of a potential Source List with anticipated security requirements to provide interested consultants an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that this procurement will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

DESCRIPTION OF THE SOURCE LIST AND SERVICES
Source List to aid the Department of National Defence (DND) in acquiring consultant expertise in designated substance assessment & monitoring services on an “as and when required basis”.

The designated substance assessment & monitoring consultant services may include the following types of projects:
1. Comprehensive Hazardous Material (Hazmat) Assessments;
2. Designated Substance Survey/Hazmat Risk Assessments and work classification determination;
3. Designated Substance Survey/Hazmat Inventories;
4. Recommendations, professional advice and mitigation measures to manage identified Designated Substance Survey/Hazmat (health and safety procedures for workers and other personnel; removal/abatement, disposal);
5. Cost estimates to implement the mitigation measures;
6. Inspection and air monitoring associated with hazardous material abatement;
7. Preparation of specifications and drawings associated with mitigation measures to remove and dispose the Designated Substance including conducting site inspections, confirmation service and analysis (air monitoring) before, during and after Designated Substance Survey/Hazmat abatement; and
8. Preparation of Designated Substances Reports, notice of project and description of procedures as required by the Occupational Health and Safety Act of the province the project is located in.
9. The Projects may also include urgent requirements for assessments of hazardous materials.

The estimated value for this Source List is approximately $1,500,000 over three (3) years with the Potential of two (2) additional one (1) year option for extensions and an increase in value of up to $1,000,000.00 at any time. The estimated total potential opportunity is approximately $2,500,000.00 over the 5-year period.

It is anticipated that this solicitation will be initiated end of summer of 2023. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).

CONTRACT AWARD AND ANTICIPATED SECURITY REQUIREMENTS
In order to be eligible for contract award, a consultant will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the solicitation/tender documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:
• for consultants: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and

INDUSTRIAL SECURITY PROGRAM (ISP) SPONSORSHIP
Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that are interested in submitting or participating in a proposal for this procurement that fall under this program and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
- Contract number KN71427;
- Level of clearance requested to be sponsored for.

SPONSORSHIP PROCESS
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultant to complete a sponsorship request package. Once DCC has determined that the consultant has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the consultant based on the following timelines:
• 30 calendar days prior to planned solicitation closing, for DESIGNATED ORGANIZATION SCREENING (DOS); and

Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the consultant regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the consultant will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.
 
QUESTIONS
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Samantha Dien-Taday
Coordinator, Contract Services
Defence Construction Canada
(780) 495-5836
Samantha.Dien-Taday@dcc-cdc.gc.ca

DISCLAIMER
DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a consultant will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the consultant accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.