HVAC-R Maintenance, Repair and Component Replacement

Solicitation number 21820-23-0075

Publication date

Closing date and time 2024/01/17 17:00 EST

Last amendment date


    HVAC-R Maintenance, Repair and Component Replacement

    This requirement is for: The Correctional Service of Canada, Pacific Region, William Head Institution.

    Trade agreement: Canadian Free Trade Agreement (CFTA), Canada free trade agreements with Chile/Colombia/Honduras/Panama.

    Tendering procedures: All interested suppliers may submit a bid.

    Competitive Procurement Strategy: lowest priced compliant bid.

    Set-aside under the Procurement Strategy for Aboriginal Business:
    This procurement is not subject to any set-asides for Aboriginal Suppliers.

    Comprehensive Land Claim Agreement:
    This procurement is not subject to a Comprehensive Land Claims Agreement.

    Security Requirements:
    This contract does not include security requirements.

    Nature of Requirements:

    The following is a summary of the statement of work for this requirement.

    The Correctional Service Canada has a requirement for a qualified HVAC services contractor to repair and perform preventative maintenance services on all institutional air conditioning and refrigeration systems to ensure they are operating with efficiency and reliability.

    Objectives: To provide on an as and when requested basis in response to call-ups, emergency and non emergency call ups for repairs, major component replacement(s), leak testing and planned preventative maintenance to a variety of air conditioning and refrigeration systems within a federal institution. The systems range from simple split systems, packaged DX roof top units, chillers, freezers and more. Some of these units are utilized to protect critical electronic security systems, IT servers and others provide space cooling to various security control posts, administration offices, and food refrigeration equipment throughout each correctional facility.

    Deliverables: To provide emergency and non emergency repairs, major component replacement(s), leak testing and planned preventative maintenance to a variety of air conditioning and refrigeration systems.

    Any conditions for participation of suppliers not specified in solicitation documentation: None.

    Estimated quantity of commodity: See solicitation document statement of work and basis of payment.

    Duration of Contract and Time Frame for Delivery:

    Term of Contract:

    Period of the Contract: The Work is to be performed during the period of 29-January-2024 to 28-January-2027

    File Number: 21820-23-0075

    Contracting Authority: Hersh Minhas
    Telephone number: 236-380-0993
    Facsimile number: 604-870-2444
    E-mail: Hersh.Minhas@csc-scc.gc.ca

    NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

    The Crown reserves the right to negotiate with suppliers on any procurement.

    Documents may be submitted in either official language of Canada (English or French).

    After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

    Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

    Topics include:
     Overview of the federal government contracting process;
     Searching for opportunities on the Buy and Sell - Tenders website;
     Bidding on opportunities;
     Registering in supplier databases.

    The full schedule of seminars can be found on the Buyandsell.gc.ca website, under Event Calendar (https://buyandsell.gc.ca/event-calendar).

    Contract duration

    The estimated contract period will be 36 month(s), with a proposed start date of 2024/01/29.

    Trade agreements

    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Panama Free Trade Agreement
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • None

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Correctional Service Canada

    33991 Gladys Avenue

    Abbotsford, BC, V2S 2E8
    Contracting authority
    Hersh Minhas
    (236) 380-0993

    33991 Gladys Avenue

    Abbotsford, BC, V2S 2E8
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    Region of opportunity
    Contract duration
    36 month(s)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: