NRC St. Johns Exterior Grounds Maintenance Management Services

The National Research Council Canada (NRC) requires comprehensive exterior grounds maintenance services, including
snow and ice control, lawn care, and general upkeep.

The contract period will be for one year from the date of contract with an irrevocable option to extend it for up to two
additional one-year periods. The anticipated start date is November 1, 2025.

security requirements
 Before award of a contract, the following conditions must be met:
o the Bidder must hold a valid organization security clearance as indicated in Part 6 - Resulting Contract
Clauses;
o the Bidder's proposed individuals requiring access to classified or protected information, assets or
sensitive work sites must meet the security requirements as indicated in Part 6 - Resulting Contract
Clauses;
o the Bidder must provide the name of all individuals who will require access to classified or protected
information, assets or sensitive work sites;

 Bidders are reminded to obtain the required security clearance promptly. Any delay in the award of a contract to
allow the successful Bidder to obtain the required clearance will be at the entire discretion of the Contracting
Authority.
 For additional information on security requirements, please contact NRC's personnel security administrator
at NRC.SS-PersonnelSecurity-SdeS-SecuriteduPersonnel.CNRC@nrc-cnrc.gc.ca
mandatory site visit information
It is mandatory that the Bidders or a representative of the Bidders attends the mandatory site visit Arrangements
have been made for the mandatory site visit to be held at 1 Arctic Avenue St. John’s NL A1B 1T0 Canada, on
September 9th, 2025. The mandatory site visit will begin at 11:00 EDT, at the Commissioners front desk.
Bidders must communicate with the Contracting Authority no later than September 8, 2025 to confirm attendance and
provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet at the
mandatory site visit. Bidders must confirm in their bid that they have attended the site visit. Bidders who do not
attend the mandatory site visit or do not send a representative will not be given an alternative appointment
and their bid will be declared non-responsive. Any questions or clarifications that arise during the site visit must be
submitted in writing to the Contracting Authority to be part of the solicitations; otherwise, they will not be considered
part of the solicitation. Any clarifications or questions regarding the bid solicitation resulting from the site visit will be
uploaded in CanadaBuys under the bid solicitation.

Basis of selection: The highest combined score from the financial (60%) and point rated criteria score (40%)

Tenders must be submitted to the NRC Bid Receiving Unit at: NRC.BidReceiving-ReceptiondesSoumissions.CNRC@nrc-
cnrc.gc.ca

Refer to the attached tender documents to obtain further information.

Canada retains the right to negotiate with any supplier on any procurement.

Documents may be submitted in either official language of Canada.

Procuring Office: Max Grohs
National Research Council
Finance and Procurement Services
M-58, 1200 Montreal Rd, Ottawa, ON, K1A 0R6
343-549-3221
Max.Grohs@nrc-cnrc.gc.ca

The NRC has adopted the Integrity Regime administered by Public Services and Procurement Canada. As a result, the
integrity provisions are being applied in NRC contracting activities as outlined in this solicitation.
Canada will make available Notices of Proposed Procurement (NPP), bid solicitations and related documents for
download through the Government Electronic Tendering Service (GETS) at https://canadabuys.canada.ca/en/tender-
opportunities . Canada is not responsible and will not assume any liabilities whatsoever for the information found on
websites of third parties. In the event an NPP, bid solicitation or related documentation would be amended, Canada will
not be sending notifications. Canada will post all amendments, including significant enquiries received and their replies,
using GETS. It is the sole responsibility of the Bidder to regularly consult GETS for the most up-to-date information.
Canada will not be liable for any oversight on the Bidder's part nor for notification services offered by a third party.
Indigenous Procurement:

The federal Indigenous Business Directory (IBD) is an online resource for all levels of government and the private sector
to identify Indigenous business capacity. Having a business profile in the IBD will increase your company’s visibility and
may provide additional business. A profile in the IBD can also allow you to compete for federal government contracts
that are set-aside for Indigenous businesses through the Procurement Strategy for Indigenous Businesses. For more
information and to review eligibility criteria and register, visit: www.canada.ca/indigenousbusinessdirectory.