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Provision of Granite Engraving Services

Solicitation number 841-2022

Publication date

Closing date and time 2023/01/20 17:00 EST

Last amendment date


    Description
    D2. SCOPE OF WORK
    D2.1 The Work to be done under the Contract shall consist of the provision of granite engraving services, including the supply of Black Granite Memorial Book Plaques for the City Cemeteries Branch, for the period from date of award until January 31, 2025, with the option of three (3) mutually agreed upon one (1) year extensions.
    D2.1.1 The City may negotiate the extension option with the Contractor within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Contractor as a result of such negotiations.
    D2.1.2 Changes resulting from such negotiations shall become effective on February 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
    D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
    D2.2 The major components of the Work are as follows:
    (a) The collection, engraving and return delivery of Granite Niche Plaques.
    (b) The onsite engraving of various existing installed memorial products, at any of the City of Winnipeg cemeteries; Transcona, St Vital and Brookside Cemetery locations.
    (c) The supply, engraving and delivery of Black Granite Memorial Plaques.
    D2.3 The Work shall be done on an "as required" basis during the term of the Contract.
    D2.3.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users.
    D2.3.2 Notwithstanding C7.4, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of their actual operational requirements.
    D2.4 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Bidders are advised that monies have been approved for work up to and including December 31, 2022.
    D2.4.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work.
    D2.5 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.

      Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

      Contract duration

      The estimated contract period will be 22 month(s).

      Trade agreements

      • Canadian Free Trade Agreement (CFTA)
      • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
      • Please refer to tender description or tender documents

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      Contact information

      Contracting organization

      Organization
      The City of Winnipeg
      Address
      185 King Street
      Winnipeg, Manitoba, R3B 1J1
      Canada
      Contracting authority
      Ekie Oseghale
      Phone
      204-986-2451
      Email
      EOseghale@winnipeg.ca
      Bidding details

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      Summary information

      Language(s)
      English
      Contract duration
      22 month(s)
      Procurement method
      Competitive – Open Bidding

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