Boiler Inspection, Preventative Maintenance and Repair Services

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of boiler inspection, preventative maintenance and repair services, for the University’s 20 steam heating and domestic hot water boilers, as further described in Appendix B – Deliverables.
The University intends to execute a Master Services Agreement, provided in Appendix E.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at   https://tmu.bonfirehub.ca/opportunities/68052   on or before July 18, 2023, 11:00:00 AM EDT.

The submissions will not be opened publicly.


Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

Insurance:

1. Commercial general liability insurance: General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability, sudden and accidental pollution, and such other types of insurance as would be carried by a prudent person performing such services and as the University, may from time to time, require. Such policy shall include the University as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Consultant’s insurer may have against the University;
2. Standard automobile liability insurance covering vehicles owned by the Supplier and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00), if applicable to this type of service;

WSIB (or Equivalent):
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).


Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail


Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 36 out of 60 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•             BPS Procurement Directive;
•             The Canadian Free Trade Agreement, Chapter Five;
•             The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•             Canada-European Union Comprehensive Economic and Trade Agreement (CETA);


Contract Details

The term of the Final Agreement is 3 years, plus two optional renewal periods of 1 year each, at the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                                            Pass/Fail


Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     8
File #3 – Relevant Experience                                                                                       30
File #4 – Proponent’s Team                                                                                         10
File #5 – Understanding the Assignment                                                                      10
File #6 –Social and Environmental Sustainable Practices                                             2

                                                                                                                   Subtotal                   60


Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Total Evaluated Price                                                                                                   40

              Subtotal     40


Total Evaluated Score for Stages 1, 2, and 3                                                         100


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.