Service 2023-2025 Regional St. Renewal Program-McGregor St. & Inkster Blvd

Full Title: Professional Consulting Services for 2023-2025 Regional Street Renewal Program-McGregor Street and Inkster Boulevard

D4.       SCOPE OF SERVICES

D4.1        The project consists of Regional Street Renewals on McGregor Street and Inkster 
Boulevard
(a)  In general, the scope of the project is to execute the Regional Street renewal project 
locations in D3.3, within the annual cash flow limitations in D3.3
(b)  For planning and bidding purpose, planned treatment, project budget, scoping notes, assumed 
working days for construction are provided in Appendix B (Project Location and Technical Scoping);

D4.2        The Services required under this Contract are identified below:
(a)  Preliminary Design Services as outlined in D5;
(b)  Detailed Design Services (including Tender Preparation) as outlined in D6;
(i)     design and specification development;
(ii)     drawing preparation;
(iii)     procurement process.
(c)  Contract Administration Services as outline in D7;
(d)  Post-Construction Services as outlined in D8.

D4.2.1             The Services required shall be in accordance with the City’s Project Management 
Manual http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 and 
templates http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4 . 
Notwithstanding the foregoing, the Consultant is being engaged by the City for its professional 
expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any 
aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion 
is not consistent with good industry practice.

D4.3        Further to D4.2(a), the Consultant is expected to complete the Preliminary Design of 
all locations listed in Appendix B, including:
(a)  Class 3 estimate;
(b)  Preliminary scheduling and staging plans, minimizing impacts to the travelling public and 
local businesses, schools, and residents.

D4.4        Further to D4.2, following Preliminary Design, Detailed Design will proceed as per the 
established schedule, approved by the Consulting Contract Administrator.

D4.5        As part of the Preliminary design phase the Consultant is expected to prepare staging 
plans that coordinate with other projects in the area, including but not limited to the following:
(a)  Water and Waste work projects, including the Armstrong Combined Sewer Relief Project along 
Leila, 2023-2025;
(b)  Public Works multi-year Capital project on Leila Avenue, Partridge Avenue, and McGregor Street 
(northern section), Capital project (RFP No. 218-2023)
(c)  Local Streets projects adjacent to McGregor Street and Inkster Boulevard.

D4.6        The Project Locations and technical scope of work for each are provided in Appendix B –
Project Locations and Technical Scoping.

D4.7        For the purposes of bidding, it can be assumed that the project will require a minimum 
of three (3) construction contracts

D4.8        The Project Locations and Technical Scope is subject to final approval of the 
Consulting Contract Administrator.
(a)  Substitutions and/or deletions that may occur within the consulting assignment and may result 
in an adjustment in Fees as per B8.3, Work already completed for work identified in the consulting 
assignment prior to the notification of adjustment in the consulting assignment will be paid at 
hourly rates identified in the proposal for the actual time completed prior to notification. There 
will be no financial compensation if there is a reduction in the consulting assignment.

D4.9        Within the Project phases in D4, the Consultant may be required – depending upon 
location and technical scope of services – to conduct site investigation services, materials 
testing services, geotechnical services, Underground Structures acquisitions, pipeline loading 
assessments, ground-penetrating radar inspections, and/or closed-circuit television (CCTV) sewer 
inspection and sewer assessment.
D4.9.1             Notwithstanding C8, Fees for Subconsultants engaged to perform services in D4.9 
shall be payable as invoiced by the Subconsultant, plus an allowed handling fee of 5%.
D4.9.2             Consultant Fees for supervision of Subconsultants required to perform any 
services in D4.9 shall be included in the Consultant’s fees.

D4.10      Further to D4.1, and without limitation to the detailed scope of services outlined 
throughout D4 to D8, it is expected that key issues will include (but are not limited to):
(a)    Traffic management (section D5.7 and D6.3(n));
(b)    Coordination with utilities;
(c)    Coordinating with individual fronting businesses and residences, in advance of and during 
construction;
(d)    Coordination required with Traffic Signals for the adjustment and renewal of the pedestrian 
corridors and traffic signals as required through out the project. Investigate tree trimming a 
pedestrian crossing to improve sight lines;
(e)    Coordination required with Transportation Division for traffic operations and geometric 
improvements;
(f)     Coordination with Transit Department, specifically to consolidate and upgrade Transit stops 
to reflect Transits long term planning;
(g)    Coordination with emergency services to confirm clearances related to equipment needs in 
this context;
(h)    Public/stakeholders information preparation/coordination during construction; and
(i)     Identification and coordination as applicable with proximal capital project, development 
projects, events, festivals.

D4.11      The Consultant will coordinate their activities with (including but not limited to):
(a)  City of Winnipeg (various departments and branches), including but not limited to Public Works 
Engineering, Parks and Open Spaces, Traffic Signals, Traffic Services, Traffic Management, Street 
Lighting, Underground Structures, Streets Maintenance, Transportation Planning Division, Transit 
Department, Planning Property & Development Department, Real Estate, Urban Design, Insurance, Legal 
Services, and Materials Management;
(b)  The Water and Waste Department and/or their representative(s), for the renewal or abandonment 
of the water mains, for the televising and renewal or abandonment of the sewer mains, water and 
sewer repairs, as well as insulating water services for Concrete Reconstructions;
(c)  Public information preparation/coordination during construction;
(d)  Identify and coordinate as applicable with development projects, events, festivals;
(e)  Coordinating with individual fronting businesses and residences, in advance of and during 
construction;
(f)   Coordinate access with schools and daycares within the project limits, construction should 
occur while school is not in session;
(g)  The Winnipeg Parking Authority;
(h)  Winnipeg Transit regarding the impact of the Project on their operations and bus stops;
(i)   Any and all Utilities or agencies having infrastructure in the Project area, or that may be 
impacted by the Project;
(j)   City of Winnipeg Forestry Branch and the Consulting Contract Administrator for review of tree 
protection, removals and plantings for all locations.

D4.12      Where applicable, the following shall apply to the Services:
(a)  City of Winnipeg’s Accessibility Design Standards (2015) and Universal Design Policy at: 
www.winnipeg.ca/ppd/Universal_Design.stm;
(b)  the most current edition of The City of Winnipeg Standard Construction Specifications City of 
Winnipeg Standard Construction Specifications;
(c)  City of Winnipeg’s Project Management Manual, also at LINK;
(d)  City of Winnipeg’s Tree Planting Details and Specifications Downtown Area and Regional 
Streets, also at http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
(e)  City of Winnipeg’s Tree Removal Guidelines, also at 
http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
(f)   City of Winnipeg’s 2012 Draft Updated Transportation Standards Manual (previous version 
February 1991);
(g)  Manual for the Production of Construction Drawings – City of Winnipeg (November 1984);
(h)  Winnipeg Pedestrian and Cycling Strategies (adopted July 15, 2015) Winnipeg Pedestrian
and Cycling Strategies;
(i)   The most recent version of the Manual of Temporary Traffic Control on City Streets, at: 
https://legacy.winnipeg.ca/publicworks/trafficControl/manual-temporary-traffic-control.stm
(j)   Appropriate geometric standards set by the Transportation Association of Canada (TAC);
(k)  Current and best practices in pedestrian and cycling infrastructure design;
(l)   Street Renewal Definitions 
https://www.winnipeg.ca/publicworks/construction/roadway/roadRenewalDefinitions.stm#un defined

D4.13      The following documents are to be considered, where applicable:
(a)  OurWinnipeg (adopted July 20, 2011); 
https://legacy.winnipeg.ca/interhom/cityhall/ourwinnipeg/default.stm
(b)  OurWinnipeg Sustainable Transportation Strategy (adopted July 20, 2011); 
https://legacy.winnipeg.ca/interhom/cityhall/ourwinnipeg/default.stm
(c)  Winnipeg Transportation Master Plan (adopted November 16, 2011). 
https://winnipeg.ca/publicworks/transportation/transportationmasterplan.stm

D4.14      Unless otherwise specified below, Appendix A – Definition of Professional Consultant 
Services
– Engineering – Public Works shall be applicable to the provision of Professional Engineering 
services for this Project.

D4.15      The Consultant will be responsible for project reporting and support to the City’s 
Consulting Contract Administrator for project reporting in accordance with the City of Winnipeg’s 
Project Management Manual and templates at http://winnipeg.ca/infrastructure/asset-management- 
program/templates-manuals.stm#2.

D4.16      The funds available for this contract are $1,750,000.00





 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.