Pension Administration System and Related Services
Solicitation number NPP 2023-014-PEN/ps
Publication date
Closing date and time 2023/08/16 15:00 EDT
Last amendment date
Description
Summary Notice and Notice of Intended Procurement
This Summary Notice and Notice of Intended Procurement is issued by Ontario Pension Board (“OPB”) for procurements covered by the Canadian Free Trade Agreement and the Comprehensive Economic and Trade Agreement to provide summary information in relation to specific procurement, as detailed below.
A. SUMMARY NOTICE
1. Subject Matter of Procurement
Pension Administration System (PAS) and Related Services
OPB seeks an experienced service provider who possesses pension administration system expertise within defined benefit pension industry to provide pension administration software, related implementation, and post implementation services. Detailed requirements will be further described in the RFP Particulars (Appendix D) (the “Deliverables”) in the following four (4) categories:
OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and/or Biddingo) in on or about August 15, 2023. Service providers if interested are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.
3. Submission Deadline
The submission deadline for this solicitation is anticipated to be October 18, 2023 at 3:00:00p.m. local time (ET).
B. NOTICE OF INTENDED PROCUREMENT
1. Procuring Entity’s Name and Address
Ontario Pension Board
200 King Street West, Suite 2200
Toronto, Ontario M5H 3X6
2. Contact Information
RFP Contact: Michelle Zhu, Manager, Procurement
Email: michelle.zhu@opb.ca
3. How to Obtain Relevant Documents
OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and/or Biddingo) in on or about August 15, 2023. Service providers if interested are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.
4. Description of Procurement
Pension Administration System (PAS) and Related Services
OPB seeks an experienced service provider who possesses pension administration system expertise within defined benefit pension industry to provide pension administration software, related implementation, and post implementation services. Detailed requirements will be further described in the RFP Particulars (Appendix D) (the “Deliverables”) in the following four (4) categories:
5. Time-Frame for Delivery, Duration of Contract and Extension Options
It is anticipated that the resulting contract will be awarded in April 2024 and will be for a term of ten (10) years with an option to extend on the same terms and conditions for up to an additional term of up to five (5) years.
6. Language of Submissions
Unless otherwise indicated, all submissions shall be in English only.
7. Submission Deadline Date and Time
The submission deadline for this solicitation is anticipated to be October 18, 2023 at 3:00:00p.m. local time (ET).
8. Location of Submission
Submission for this solicitation must be submitted at one (1) of the online tendering platforms set out above (i.e., Biddingo or Merx) on or before the Submission Deadline. The proponent is advised to allow for sufficient time in the preparation and submission of its proposal to ensure its proposal is submitted well before the Submission Deadline. Proposals cannot be submitted after the Submission Deadline.
9. Date of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable
10. Details of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable
11. CFTA/CETA
Unless otherwise indicated, and subject to applicable exceptions and exclusions, this solicitation is covered by Chapter 5 of the Canadian Free Trade Agreement, and, where the contract value meets or exceeds applicable contract value thresholds, by the Chapter 19 of the Comprehensive Economic and Trade Agreement.
ADDITIONAL INFORMATION
The proponent must be an original manufacturer of the proposed PAS solution, or partnered with the original manufacturer or an authorized reseller of the PAS solution. If a proponent is a reseller, it may propose PAS solutions from one (1) or more manufacturers, the proponent must submit one (1) proposal for each proposed PAS solution separately.
If the proponent is an authorized reseller of the proposed PAS solution, it must provide manufacturer's acknowledgement.
The proposed PAS solution must be a Commercial Off the Shelf (COTS) Solution.
The RFP process is a non-binding RFP which includes a concurrent negotiations and Best and Final Offer (BAFO) process.
This Summary Notice and Notice of Intended Procurement is issued by Ontario Pension Board (“OPB”) for procurements covered by the Canadian Free Trade Agreement and the Comprehensive Economic and Trade Agreement to provide summary information in relation to specific procurement, as detailed below.
A. SUMMARY NOTICE
1. Subject Matter of Procurement
Pension Administration System (PAS) and Related Services
OPB seeks an experienced service provider who possesses pension administration system expertise within defined benefit pension industry to provide pension administration software, related implementation, and post implementation services. Detailed requirements will be further described in the RFP Particulars (Appendix D) (the “Deliverables”) in the following four (4) categories:
- Category A - PAS solution and implementation services exclusive of data services for implementation;
- Optional Category B - Data services for implementation;
- Optional Category C - Solution hosting services;
- Optional Category D - Post implementation professional services.
OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and/or Biddingo) in on or about August 15, 2023. Service providers if interested are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.
3. Submission Deadline
The submission deadline for this solicitation is anticipated to be October 18, 2023 at 3:00:00p.m. local time (ET).
B. NOTICE OF INTENDED PROCUREMENT
1. Procuring Entity’s Name and Address
Ontario Pension Board
200 King Street West, Suite 2200
Toronto, Ontario M5H 3X6
2. Contact Information
RFP Contact: Michelle Zhu, Manager, Procurement
Email: michelle.zhu@opb.ca
3. How to Obtain Relevant Documents
OPB anticipates posting the RFP on electronic Canadian public tendering systems (MERX and/or Biddingo) in on or about August 15, 2023. Service providers if interested are encouraged to monitor Canadian public electronic tendering systems for the formal posting of the RFP and are asked not to contact OPB for posting information.
4. Description of Procurement
Pension Administration System (PAS) and Related Services
OPB seeks an experienced service provider who possesses pension administration system expertise within defined benefit pension industry to provide pension administration software, related implementation, and post implementation services. Detailed requirements will be further described in the RFP Particulars (Appendix D) (the “Deliverables”) in the following four (4) categories:
- Category A - PAS solution and implementation services exclusive of data services for implementation;
- Optional Category B - Data services for implementation;
- Optional Category C - Solution hosting services;
- Optional Category D - Post implementation professional services.
5. Time-Frame for Delivery, Duration of Contract and Extension Options
It is anticipated that the resulting contract will be awarded in April 2024 and will be for a term of ten (10) years with an option to extend on the same terms and conditions for up to an additional term of up to five (5) years.
6. Language of Submissions
Unless otherwise indicated, all submissions shall be in English only.
7. Submission Deadline Date and Time
The submission deadline for this solicitation is anticipated to be October 18, 2023 at 3:00:00p.m. local time (ET).
8. Location of Submission
Submission for this solicitation must be submitted at one (1) of the online tendering platforms set out above (i.e., Biddingo or Merx) on or before the Submission Deadline. The proponent is advised to allow for sufficient time in the preparation and submission of its proposal to ensure its proposal is submitted well before the Submission Deadline. Proposals cannot be submitted after the Submission Deadline.
9. Date of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable
10. Details of Pre-Bid Inspection or Pre-Bid Meeting
Not Applicable
11. CFTA/CETA
Unless otherwise indicated, and subject to applicable exceptions and exclusions, this solicitation is covered by Chapter 5 of the Canadian Free Trade Agreement, and, where the contract value meets or exceeds applicable contract value thresholds, by the Chapter 19 of the Comprehensive Economic and Trade Agreement.
ADDITIONAL INFORMATION
The proponent must be an original manufacturer of the proposed PAS solution, or partnered with the original manufacturer or an authorized reseller of the PAS solution. If a proponent is a reseller, it may propose PAS solutions from one (1) or more manufacturers, the proponent must submit one (1) proposal for each proposed PAS solution separately.
If the proponent is an authorized reseller of the proposed PAS solution, it must provide manufacturer's acknowledgement.
The proposed PAS solution must be a Commercial Off the Shelf (COTS) Solution.
The RFP process is a non-binding RFP which includes a concurrent negotiations and Best and Final Offer (BAFO) process.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
Contract duration
The estimated contract period will be 120 month(s).
Trade agreements
-
Canadian Free Trade Agreement (CFTA)
-
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Contact information
Contracting organization
- Organization
-
ONTARIO PENSION BOARD
- Address
-
200 King St West, Suite 2200Toronto, Ontario, M5H 3X6Canada
- Contracting authority
- Michelle Zhu
- Phone
- 416-601-5556
- Email
- michelle.zhu@opb.ca
Bidding details
Full details for this tender opportunity are available on a third-party site
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