Inspection, Testing and Maintenance of Fire and Life Safety Systems

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
This Request for Proposals (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources in providing inspection, testing and maintenance services, as well as deficiency repair and training services for the University’s fire protection and emergency systems.
The Deliverables include, but are not limited to, services to the following systems:

• Fire Alarm and Notification System;
• Fire Sprinkler; 
• Standpipe and Fire Hose;
• Fire Hydrant;
• Fire Extinguisher;
• Kitchen Hood;
• Exit Sign and Emergency Lighting;
• Special Suppression System;
• Fire Suppression System Backflow Preventer; and
• Glycol Systems;
• Optionally, the University may add Fire Pumps.

Deliverables are more fully described in the RFP’s Appendix B.
The University intends to execute a Master Services Agreement provided in Appendix E. 

Address and Final Date for Submissions
Submissions must be submitted electronically at  https://tmu.bonfirehub.ca/opportunities/91953  on or before May 20, 2025, 11:00:00 AM

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail

Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 36 Points out of 45 Points.
The Minimum Passing Score for Stage 3: Presentation is 10 out of 15 Points.


Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, at the discretion of the University.

The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                            Pass/Fail
                                                                                               
Technical Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
File #2 - Company Information                                                               10
File #3 – Relevant Experience                                                                15
File #4 – Understanding the Assignment                                                 10
File #5 – Support and Quality Assurance                                                 5
File #6 – Social and Sustainable Practices                                              5
                                                                                                Subtotal  45

Proponent Presentation                                                             WEIGHTING (POINTS)

Proponent Presentation                                                                         15
                                                                                               
Subtotal 15

Financial Evaluation Criteria

CRITERIA                                                                                  WEIGHTING (POINTS)
                                                                                               
Pricing Part I - Total ITM Service Price                                              20
                                   
Pricing Part II - Total ITM Service Price including
Weekly Fire Pump Test and Inspection                                             10
Pricing Part III – Average Hourly Rates (broken out by role, see RFP for more details)                                             10                                   
              Subtotal  40

Total Evaluated Score                                                                           100



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.