ADVANCE PROCUREMENT NOTICE ENERGY PERFORMANCE CONTRACING PROGRAM

Advance Procurement Notice

ENERGY PERFORMANCE CONTRACT PROGRAM
replenishment of existing list
Various Bases and Wings across Canada
(with Security Requirements)

Purpose of this Advance Procurement Notice
This is not a bid solicitation nor a request for proposals.
Firms currently on the list # EPC2023 do not have to submit a sponsorship application request.
This is an advance notice for potential contracts with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship process for obtaining (if required) the anticipated security clearance(s). Note that there is no guarantee that these solicitations will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Program and Services
It is anticipated that the solicitation for the replenishment of the list of pre-qualified firms will be initiated in Winter 2026.  This is conditional on receiving approval to proceed by the Department of National Defence (DND).
The Department of National Defence (DND) has a mandate to build and manage an affordable and integrated portfolio of DND Real Property assets and promote environmental sustainability. DND currently manages over $26 Billion in DND infrastructure assets across the country, ranging from buildings and airfields to roads and works to jetties and northern ports. DND is currently working towards an implementation strategy for potential Energy Performance Contracts (EPC) on various Bases and Wings across the country. This includes leveraging existing studies, research and analysis to accelerate the delivery of these energy efficiency retrofits. DND’s strategy and supporting objectives behind this undertaking include reducing overall energy consumption, mitigating Greenhouse Gas (GHG) emissions from buildings, exploring alternative energy supply opportunities, with the ultimate goal of meeting the Government of Canada energy conservation and efficiency targets. If implemented, the measures recommended through these EPCs will realize energy cost savings, improve the security of energy supply and will assist the Bases and Wings to work toward meeting DND targets as well as the Federal Sustainable Development Strategy (FSDS) and energy management objectives.
Upcoming EPCs are estimated to be in the range of $16M to $171M, with an upcoming EPC program estimated at more that $710M.
EPCs may include, but are not limited to:

• Feasibility studies;
• Financial administration;
• Performance and savings guarantees;
• Concepts and design;
• Commissioning;
• Training;
• Construction and project management;
• Promotion and energy saving awareness;
• Monitoring and verification of energy saving measures.

Contract Award and Anticipated Security Requirements
To be eligible for contract award, a proponent or bidder will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

• for contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing consultants or contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants or contractors that intend to submit a proposal or a bid on one or more of these projects and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders or proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:

• Advance Procurement Notice (APN) number (Project number on the MERX notice);
• Contract number EPC2023; and
• Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a consultant or contractor:

1. has started the sponsorship process prior to the solicitations (Contract number(s) listed on their request for sponsorship) being advertised on MERX,
2. has  met all the material requirements of the sponsorship request package, and
3. has submitted a proposal or a bid

DCC will  send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP  to ensure that the process is completed as soon as possible.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Camille Attia
Team Leader, Contract Services
Defence Construction Canada
613-715-0564
Camille.Attia@dcc-cdc.gc.ca

Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.