Internet Service Provider for Student Residences

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
York University is seeking proposals for the supply, delivery and installation of all hardware, labour and/or costs relating to the provision of internet/Wi-Fi services for Student Residences.
The solution will include easy 24/7 access to services; minimal in-room hardware; and 24/7 technical support, with the goal of providing an “at-home experience” for the resident student that is equivalent to what is available in the surrounding area.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid.  Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFP Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
 
Submission Deadline:
April 2, 2026 at 3:00:00pm EST.
 
Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:
 

• Qualifications and Experience (Sections 4.2, 4.2.1, 4.2.2) (File type: .pdf) – Required

 

• Methodology (Sections 4.3, 4.3.1, 4.3.2) (File type: .pdf) – Required

 

• Deliverables (Sections 6.3, 6.4, 6.5) (File type: .pdf) – Required

 

• Financial (Section 4.4, 6.5.15) (File type: .pdf) - Required

 

• Section 9.0 – Acknowledgement (File type: .pdf) – Required

 

• Alternative Proposals and Joint Proposals (Sections 4.8, 4.9) (File type: .pdf) - Optional

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:  
 

1. Qualifications, Experience and References;
2. Methodology;
3. Timetable/Workplan; and
4. Financial Evaluation.

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Delivery Date:
The Selected Proponent should have a fully implemented System by December 31st, , 2026.
 
Duration of Agreement:
The initial term of the Agreement shall begin from the date of award for sixty (60) months, with two (2) optional twenty-four (24) month extensions for a total potential term of one-hundred and eight (108) months. All prices shall be net, firm and not negotiable for the total potential term of one-hundred and eight (108) months. Should York choose to exercise its option to extend subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions and price.
 
Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.



 Responses must be submitted in English.




Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.