Supply, Delivery and Maintenance of Teknion Furniture

Request for Quotation (RFQ) No. 10000518-26
Bids are invited for the supply, delivery, and maintenance of Teknion furniture for the Toronto Police Service (TPS), Facility Management Services (FMS), in accordance with the requirements outlined in Section 4.2 – Scope of Work, Pricing Schedule, and Mandatory Requirements Form.
Note: Bidders must be an authorized Teknion supplier or local dealer.

Submission Requirements
Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).

For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.  

Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that Bidders review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions.  Bidders making submissions near the deadline do so at their own risk. The determination of whether the Bid is delivered by the submission deadline shall be based on the electronic time and date stamp generated by the MERX EBS System server, whether or not accurate.

Vendors are to submit their Quotation through the MERX EBS System prior to 13:00:00 P.M. (Toronto local time) on Tuesday April 7, 2026.

Objective
The objective of this RFQ is to engage an authorized Teknion furniture vendor to provide repairs, replacements, and related services for TPS’s existing Teknion product lines, including Leverage, Navigate, Expansion, HAB, and other related components or accessories, whether under warranty or non-warranty for Toronto Police Service (TPS) Facility Management Services (FMS). TPS intends to award the contract to a single bidder for all items. Bidders must submit pricing for all items listed in the Pricing Schedule (Excel spreadsheet) and Appendix B – Pricing Submission Form for their quotation to be considered.

Mandatory Requirements
Interested Vendors will provide required forms for submission and certificates as per section 2.2 Required Forms for Submission.

Term of the Contract
The term of the contract for the provision of goods and/or services shall commence upon contract award, with an anticipated start date of April 20, 2026, for a base term of three (3) years ending on April 19, 2029. The contract may be extended for up to two (2) additional one (1) year option periods at the sole discretion of TPS. The renewal is contingent upon continued need, budget approval, acceptable performance and TPS approval if applicable. 

Piggyback (if applicable)
The TPS may, upon request, permit other Public Bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any Contract which may result from this RFQ. 
Bidders are requested to indicate on the Pricing Submission form if they extend the pricing, terms and conditions of this Bid to other Public Bodies including PCPG, if the Bidder becomes the successful vendor. 
If the Vendor agrees to this provision, participating agencies may enter into a Contract with the Vendor for the purchase of the Goods and/or Services described herein based on the terms, conditions, prices, and percentages offered by the Vendor.  Minor changes in terms and conditions, including shipping and delivery options, may be negotiated by participating agencies.
Please note: copies of the Vendor’s submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.

Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.

All in accordance with the requirements stated in the RFQ document to be downloaded.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.